HR Specialist

Overview

SEIU Healthcare Illinois Indiana is a dynamic, action-oriented union of over 85,000 healthcare and childcare workers throughout Illinois, Indiana, Missouri, and Kansas. As one of the largest and fastest growing affiliates of the Service Employees International Union, SEIU HCII is committed to building power for low- and moderate-income families by organizing low wage workers for economic and social justice.

Purpose: The Human Resources (HR) Specialist performs staffing and recruitment, payroll support, project management, compliance, and administrative support. The HR Specialist's primary responsibility is to partner with hiring managers to recruit for various positions. This position also serves as a backup to the payroll process as needed, works closely with the HR leadership to ensure projects are successfully and effectively managed, and ensures compliance with local, state, and Federal regulations.

The HR Specialist provides support for filing, reporting, and staff communications. This position also plays a pivotal role in maintenance of HR records. This position reports directly to the HR Director with no direct reports.

Location: Chicago (Hybrid)

The HR Specialist performs a wide range of duties supporting HR functions. Specific responsibilities are below:

• Staffing and Recruitment
• Own and lead full-cycle recruitment efforts for SEIU HCII, serving as a strategic partner to hiring managers to ensure timely, equitable, and high-quality hiring outcomes aligned with organizational goals.
• Serve as a strategic recruitment partner to hiring managers, providing consultative guidance on workforce planning, job design, market trends, equitable hiring practices, and candidate assessment.
• Manage end-to-end recruitment processes, including intake meetings, job postings, sourcing, screening, interviewing, reference and background checks, offers, and onboarding coordination for employees and temporary staff.
• Develop and execute recruitment strategies in partnership with hiring managers, including training managers on selection processes and interview compliance standards.
• Oversee interview coordination and candidate communication to ensure a positive and timely candidate experience.
• Track, analyze, and report recruitment and workforce metrics, including headcount, turnover, diversity, and hiring progress.
• Maintain and manage the Applicant Tracking System (ATS), ensuring accurate documentation, timely candidate dispositioning, and data integrity.
• Partner with the HR Director to continuously evaluate and refine recruitment and selection procedures to ensure compliance with federal, state, and local employment laws.

• Member Intern and Lost-Timer Project Management
• Serve as the primary owner of the Member Intern and Lost Timer processes, overseeing timelines, documentation, approvals, and execution.
• Partner closely with Payroll to ensure all individuals are accurately entered into payroll systems and compensated correctly and on time.
• Collaborate with Administrative Liaisons to ensure all required documentation is complete, accurate, and submitted according to established deadlines.
• Provide training, guidance, and ongoing support to Directors, Administrative Liaisons, and staff to promote understanding of requirements, roles, and best practices related to onboarding and payroll processing.

• Compliance and Reporting
• Ensure HR practices and processes comply with applicable laws, organizational policies, and regulatory requirements, while safeguarding sensitive and confidential information.
• Monitor and support adherence to SEIU HCII policies, procedures, and compliance requirements.
• Prepare and provide documentation and information required for audits, investigations, and regulatory compliance.
• Partner with the Chief of Operations and HR Director on ongoing HR compliance initiatives, including the SEIU Code of Ethics and Harassment-Free Workplace policies.
• Maintain confidentiality and exercise discretion when handling sensitive employee and organizational information.
• Ensure required compliance postings are current and properly displayed at all locations.
• Oversee completion, accuracy, and…