Human Resources Coordinator

Robbins Schwartz is seeking a highly organized, detail-oriented HR Coordinator to support the firm’s Human Resources department, with a strong focus on recruiting. This role will coordinate and manage a wide range of recruiting and HR-related activities, including candidate communication, interview scheduling, onboarding coordination, and general HR operations support. The ideal candidate will be professional, proactive, and comfortable managing multiple priorities in a fast-paced environment.

This position works closely with the HR Generalist and firm leadership to ensure smooth processes and a positive experience for both internal staff and prospective candidates.

• Coordinate recruiting communications and respond to candidate inquiries in a timely and professional manner.
• Schedule interviews, manage calendars, and coordinate logistics with candidates and hiring managers.
• Conduct initial outreach to potential candidates, including sourcing through job boards, Linked In, and other platforms.
• Coordinate job postings on various job boards, the firm website, and professional networks.
• Track candidate pipelines and maintain accurate and up-to-date recruiting records.
• Prepare and send rejection letters and follow-up communications.
• Support candidate screening efforts as needed (e.g., resume review, distributing assessments).

• Coordinate onboarding activities, including preparing new hire materials, scheduling orientation, and collecting required documentation.
• Maintain employee files (digital and physical) and ensure records are accurate and current.
• Prepare HR correspondence, forms, and internal communications.
• Assist with benefits administration tasks, including open enrollment materials and employee notices.
• Support HR reporting, spreadsheets, and tracking of firm metrics.
• Assist with policy updates, compliance initiatives, and annual HR projects as needed.

• Monitor and triage HR-related emails and phone calls, prioritizing and routing as appropriate.
• Coordinate calendars, meetings, and deadlines for HR and firm leadership.
• Prepare, edit, and organize documents, memos, and presentations.
• Maintain organized documentation systems for efficient access and retrieval.
• Assist with firm-wide communications and updates.
• Collaborate with administrative and operational staff to support overflow or special projects as needed.

• 1–3 years of recruiting or HR experience preferred (law firm or professional services experience a plus).
• Proficiency in Microsoft Office Suite, Adobe, and Outlook.
• Experience with Linked In Recruiter, Indeed, or applicant-tracking systems preferred.
• Strong interpersonal and communication skills, both written and verbal.
• Highly organized with excellent attention to detail and time-management skills.
• Ability to maintain discretion and strict confidentiality.
• Professional, service-oriented approach with the ability to interact effectively with candidates, attorneys, and staff.
• Comfortable learning and adapting to new software and systems.

Disclaimer:
This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

Robbins Schwartz provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.