Human Resource Associate Level 1 - UIC Recruitment & Staffing

Job Title Human Resource Associate Level 1 - UIC Recruitment & Staffing

Hiring Department
: UIC Recruitment & Staffing
Location
:
Chicago, IL USA
Requisition : 1039319
FTE
: 1
Work Schedule
:
Monday - Friday, 37.5 hours per day
Shift
:
Days
# of Positions
: 2
Workplace Type
:
Hybrid
Posting Close Date
: 2/18/2026
Starting Salary
: $60,000 / Annually (Salary is competitive and commensurate with qualifications and experience, while also considering internal equity)

About the University of Illinois Chicago

UIC is among the nation s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI).

Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities.

UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The Human Resources Associate plans and consults with department hiring managers on the recruitment and placement of civil service vacancies at all levels. This includes coordinating activities with hiring department and other Human Resources staff to identify hiring needs. Identifies appropriate recruitment sources and consults on external advertising campaigns. Screens applicants; develops and administers civil service examinations including written tests, performance tests, and credential assessments;

identifies, orients and oversees subject matter experts; refers qualified candidates to the appointing college or administrative units. Develops and maintains employment registers. Oversee pre-employment screening and the onboarding of all hires.

Duties & Responsibilities:

• Function as a consultant to all assigned Colleges, Administrative Units and/or Hospital/Clinic units within the organization for civil service hiring needs; providing guidance and/or problem resolution for highly sensitive and unique human resource-related matters.
• Manage staffing activities for campus, hospital and clinics civil service vacancies from initial recruitment through onboarding.
• Manage customer relationships with a strong emphasis on building long-term relationships.
• Assist departments with internal and external job posting development and placement.
• Prepare recruitment advertising & postings that utilize the latest recruitment marketing concepts including search engine optimization.
• Review and assess applicant qualifications to determine eligibility for civil service examinations. Qualify applicants and select top talent with a focus on the quality of hires.
• Coach and guide practice teams in conducting interviews.
• Create and maintain registers in accordance with civil service rules and procedures.
• Assist department hiring teams and candidates with interview scheduling, document management.
• Manage and oversee all pre-employment clearances and offer processes following University guidelines and policy.
• Conduct salary equity reviews in support of salary administration policies and procedures.
• Provide consultation and career planning services for staff who are seeking other internal opportunities. Assess employee qualifications to determine eligibility for civil service examinations.
• Plan, manage and as appropriate, participate in campus recruiting…