Human Resources Specialist

Key Responsibilities

The HR & Administrative Manager is responsible for overseeing core human resources functions, payroll administration, compliance, and day‑to‑day administrative operations. This role ensures adherence to labor laws, payroll accuracy, training compliance, and effective workplace operations. The position is highly hands‑on and fully on‑site, supporting a growing and dynamic employee population.

• Manage HR administration, employee records, and personnel documentation
• Oversee onboarding and offboarding processes, including paperwork, orientation, and system setup
• Coordinate employee training programs, including required annual and compliance‑based training
• Ensure compliance with federal, state, and local employment laws and regulations
• Track and ensure completion of mandatory training requirements, including annual sexual harassment prevention training
• Serve as a primary point of contact for employees regarding HR policies, benefits, and procedures
• Support employee relations matters with professionalism and discretion

• Process payroll accurately and on schedule, including data entry, auditing hours, and submissions
• Utilize ADP for payroll processing (experience required)
• Support high‑volume payroll periods with headcount up to 115 employees during peak season
• Respond to payroll inquiries, discrepancies, and corrections while maintaining confidentiality

• Oversee facilities management, including coordination with HVAC, maintenance, and service vendors
• Manage daily administrative workflows to ensure efficient office operations
• Maintain company records, documentation, and filing systems
• Support internal process improvements and administrative policy updates

• Review, track, and support administration of employee and vendor contracts
• Ensure compliance with contractual obligations, government regulations, and reporting requirements
• Maintain accurate documentation to support audits and compliance reviews

• 3–5 years of combined Human Resources and Administrative experience required
• Fluency in Spanish (verbal and written) required
• ADP payroll experience required
• Hands‑on experience processing payroll and managing employee hours
• Experience supporting high‑volume payroll environments
• Experience reviewing contracts and maintaining compliance documentation
• Strong knowledge of HR best practices, employment compliance, and recordkeeping
• High attention to detail and ability to handle confidential information discreetly
• Strong organizational, communication, and time‑management skills
• Ability to thrive in a fast‑paced, fully on‑site environment

The salary range for this position is $70,000 – $90,000 per year
, based on skills, experience, and internal equity.

• Medical insurance
  , with the company covering 50% of the employee healthcare premium
• Dental and vision insurance
• Life insurance with a benefit amount of $50,000
• Paid Time Off (PTO): Two weeks per year (negotiable based on experience)

Additional benefit details are maintained internally in the Employee Handbook.

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers