Human Resources Coordinator

Overview

Description:

Human Resources Coordinator

Location:

Chicago, IL (Hybrid: Monday–Wednesday in office)

About Monarch Collective:
Monarch Collective is a high-growth Vacation Rental Property Management (VRM) platform built through strategic acquisitions and operational excellence. We partner with strong local brands across the United States to help them scale, modernize, and thrive—while delivering a best-in-class experience for homeowners and guests.

As a growing platform, we are building thoughtful, scalable people practices to support our teams through change, growth, and integration. Join us on the journey—and grow with Monarch Collective.

Role Overview:
Reporting to the Human Resources Manager, the Human Resources Coordinator plays a critical role in supporting the full employee lifecycle across Monarch Collective and its portfolio companies. This role is ideal for someone who enjoys being at the center of HR operations—balancing day-to-day execution with opportunities to help build and improve processes in a fast-moving, high-growth environment.

You will support core HR functions including onboarding, benefits, payroll, HR systems, recruiting coordination, reporting, and administrative employee relations support. You’ll interact regularly with employees and managers across multiple business functions and geographies, helping ensure a consistent, responsive, and compliant employee experience.

• Provide day-to-day HR administrative support, including maintaining employee records, processing electronic paperwork, and managing documentation.
• Assist with payroll and benefits coordination, including new hire setup, employee changes, audits, and communication with external vendors.
• Maintain accurate and up-to-date employee data in HR systems to support compliance and operational needs.
• Coordinate virtual or on-site I-9 documentation validation for newly hired employees.
• Serve as the first point of contact for employee and manager HR questions related to payroll, benefits, 401(k), leave, and HR policies, escalating issues when appropriate.
• Support recruiting coordination by posting open roles, managing applicant tracking system workflows, scheduling interviews, and assisting with pre-employment steps.
• Coordinate onboarding and offboarding activities to ensure a smooth and consistent employee experience.
• Provide administrative support for ADA accommodation and leave processes, including tracking documentation and scheduling interactive process meetings.
• Assist with HR reporting, compliance documentation, audits, and responding to routine data requests.
• Participate in HR projects supporting growth, acquisitions, and ongoing process improvements.

• 1-3 years of Human Resources experience with benefits and payroll specific experience a plus
• Proficient in Google Workspace, Microsoft Word, Excel, and PowerPoint and Adobe.
• Experience with HR Systems and their management, with specific experience with Paylocity a plus.
• Ability to work from the Chicago office on a Hybrid schedule of Monday through Wednesday.

• Empathetic:
  Ability to sense the emotions - and understand the perspective - of others. Able to relate to many different types of people, listen attentively, and communicate effectively – and diffuse situations with ease.
• Bias for Action:
  Takes on new opportunities and tough challenges with a sense of urgency, high energy and enthusiasm - without unnecessary planning. Identifies and seizes new opportunities. Displays a can-do attitude in both good and bad times. Steps up to handle tough issues
• Nimble Learner:
  Actively learns through experimentation when tackling new problems, using both successes and failures as learning opportunities – extracting lessons learned from failures and mistakes. Learn quickly when facing new situations. Experiments to find new solutions. Takes on the challenge of unfamiliar tasks.
• Effective Communicator:
  Able to develop and deliver multi-mode communications that convey a clear understanding of the unique needs of different audiences. Is effective in a variety of communication settings: one-on-one, small and large groups, or among diverse styles and…