Team Coordinator

Description Your role  Description

We are seeking an experienced administrative People Team Coordinator to join our corporate People Team. This role offers an outstanding opportunity for a highly organized and detail-oriented professional to contribute to one of the fastest-growing companies in our industry. As a People Team Coordinator, you will engage in a variety of HR tasks and projects within a dynamic, fast-paced environment, collaborating across multiple departments.

We are looking for someone who excels at managing multiple priorities while maintaining a high level of accuracy and attention to detail.

• Provide HR database support, including entering new-hire information, updating employee records, and generating reports.
• Create and maintain company personnel files in electronic formats.
• Prepare new-hire materials and assist in onboarding and offboarding including reviewing and processing paperwork.
• Serve as a liaison for employee requests and questions, delivering prompt and professional support.
• Evaluate and recommend improvements to People administrative processes to increase efficiency.
• Support the implementation and optimization of HR technologies (HRIS, electronic personnel files, SharePoint).
• Assist with employment terminations and separations, including collecting and analyzing exit interview data.
• Maintain and optimize the Learning Management System (LMS), ensuring accurate tracking, completion reporting, and analytics.
• Manage logistics for training events, including scheduling sessions, coordinating venues, preparing materials, communicating with participants and supporting virtual learning platforms.
• Participate in and/or lead projects and programs within the People and across GEI.
• Collaborate effectively within a small team and work independently with minimal supervision.
• Travel nationwide on a limited basis may be required.
• Perform other duties as assigned.

• Experience using or supporting e-learning development tools (e.g., Articulate, Adobe Captivate, Camtasia).
• Knowledge of instructional design principles or adult learning theory.
• Experience supporting immigration processes.
• Familiarity with People/HR metrics.

This position interacts with employees and leaders at all levels and often serves as the first point of contact with the People team. The ideal candidate will demonstrate professionalism, outstanding communication and interpersonal skills, and the ability to handle confidential information with discretion. Success in this role requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment while managing multiple tasks.

• Professional demeanor and integrity.
• Exceptional written and verbal communication skills.
• Highly organized, with meticulous attention to detail.
• Ability to maintain confidentiality at all times.
• Ability to work independently with limited supervision.
• Proven capacity to prioritize responsibilities and work efficiently under pressure.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Power BI) and experience with HRIS/database applications; ADP Work Force Now experience preferred.
• At least one year of experience in an office environment; experience in Human Resources or data entry is preferred.
• High school diploma or equivalent required;
  Associate’s or Bachelor’s degree in Business, Human Resources, Psychology, or a related field is preferred.

Some of the world’s most pressing problems – from climate change to sustainable development, to critical infrastructure and the future of our energy supply – need our brightest and diverse minds working together to create safer, more resilient communities for tomorrow.

We are technical experts, collaborators, and entrepreneurs who draw from diverse backgrounds to solve our clients’ most complex challenges.

With more than 50 offices across North America, we offer a range of engineering, science, and technical consulting services. Our range of expertise, project types, and culture make us the choice for top talent in the AEC industry.

As a 100%…