Human Resource Associate Level 1; E-Verify Coordinator - UIC HR Service Center

Overview

Hiring Department
: UIC HR Service Center

Location
:
Chicago, IL USA

Requisition : 1039481

FTE
: 1

Work Schedule
:
Monday - Friday, 37.5 hours per week

Shift
:
Days

# of Positions
: 1

Workplace Type
:
Hybrid

Posting Close Date
: 3/5/2026

Salary Range (commensurate with experience): $60,000. / Annual Salary

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI).

Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities.

UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Under the general supervision of the Deputy Director and/or Director, the HR Associate will serve as the primary resource for all E-Verify requests for campus, hospital and satellite employees. The HR Associate will be the primary contact for Tracker I-9 compliance efforts and related functions, including but not limited to monthly I-9 audits, issuance of I-9 compliance letters and oversight and reconciliation of Tracker I9 reports.

This role will also assist with appointment processing and job record changes in Banner/HR Front End systems and have oversight on the SURS Disability process for UIC Campus.

• Transactional Processing/Data Management:
  • Assist with appointment processing and job record changes in Banner/HR Front End systems, which will include, but not limited to the following:
    Perform leave of absence transactions for academic employees;
    Support appointment processing and job record changes for all Faculty, Graduate Assistants, and hourly equivalents;
    Troubleshoot transaction errors/problems; communicate with college and unit HR administrators to seek resolutions prior to applying the transactions;
    Respond to employee/campus inquiries regarding HR policies and procedures, campus and university guidelines.
• Leave & SURS Processing/Reporting:
  • Provide information to the State University Retirement Systems (SURS), which includes, but not limited to, the following:
    Manage SURS Disability process and Shared Benefit withdrawals for academic employees;
    Serves as liaison between SURS, University Payroll and Benefits, and Campus units to ensure timely processing of SURS Disability web events on academic employees;
    Reviews SURS error reports and updates records accordingly or provides corrected information to SURS. Provide timely follow-up to inquiries via email/phone to inquiries from SURS and the UIC colleges/units on questions pertaining to web event processing.
• Policy, Procedure and Training Development:
  • Contribute to the development and training of campus-wide policies and/or strategies affecting employment processing;
    Partner with Department management to communicate Human Resources policies, procedures, programs, and laws;
    Identify and recommend changes to processing, policies, or procedures to improve service to colleges and units;
    Participate and collaborate in job aid development to increase efficiency in transaction processing.
• HR Service Center Operational Duties:
  • Assists the Deputy Director and/or Director with…