HR Administrator

Company Overview

Al-Furqaan Foundation is a registered 501(c)(3) non‑profit, tax‑exempt nationwide Islamic organization based in Chicago, IL, established in 2003. Al-Furqaan Foundation is a distinguished international dawah organization with a steadfast commitment to disseminating the profound teachings of the Quran while upholding its five fundamental rights for Muslims: belief, recitation, understanding, action, and propagation.

The HR Associate will play a crucial role in supporting the Human Resources department by managing daily HR operations, assisting with recruitment, onboarding, employee relations, and maintaining accurate employee records. The ideal candidate will be committed to the organization’s mission, organized, detail‑oriented, and able to handle sensitive information with confidentiality and professionalism.

• Assist in posting job openings on various platforms and tracking applications.
• Screen resumes, schedule interviews, and communicate with candidates throughout the recruitment process.
• Coordinate and facilitate the onboarding process, including preparing new hire documentation, conducting orientation sessions, and introducing new employees to the organization’s mission and values.

• Maintain and update employee records in the HR database, ensuring accuracy and compliance with legal and organizational requirements.
• Manage employee file systems, including maintaining both digital and physical records.
• Assist in preparing reports related to HR metrics, employee data, and compliance with nonprofit sector regulations.

• Respond to employee inquiries regarding HR policies, benefits, and procedures in alignment with Islamic values and organizational practices.
• Assist in resolving employee issues and escalating them to the HR Manager when necessary.
• Support the HR team in organizing staff engagement activities, including team‑building events, spiritual retreats, and community service projects.

• Collaborate with the finance department to ensure accurate and timely processing of employee payroll, including adherence to nonprofit compensation guidelines.
• Assist in administering employee benefits, including enrollment, changes, and terminations, while ensuring alignment with the organization’s values and mission.
• Address employee questions regarding payroll, benefits, and nonprofit‑specific compensation structures.

• Ensure compliance with federal, state, and local employment laws, as well as nonprofit regulations.
• Assist in developing, communicating, and enforcing HR policies and procedures that uphold both legal standards and Islamic principles.
• Participate in audits and inspections to ensure HR practices meet legal and organizational standards.

• Assist in coordinating staff training programs, including workshops on Islamic values, leadership development, and professional growth.
• Track and maintain records of employee training and certifications.
• Support the HR team in identifying training needs and evaluating the effectiveness of training programs, with a focus on nonprofit and Islamic education.

• Utilize HR software and systems to manage employee information and streamline HR processes.
• Provide support in the implementation of new HR technologies and tools, ensuring they meet the needs of a nonprofit organization.
• Generate and analyze reports from HR systems to assist with decision‑making.

• Assist in organizing and maintaining HR documents, forms, and templates specific to nonprofit management.
• Coordinate meetings, interviews, and HR‑related events, including those focused on community engagement and Islamic programming.
• Perform other administrative duties as assigned by the HR Manager.

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• Previous experience in HR or administrative roles within a nonprofit or faith‑based organization is preferred.
• Familiarity with HR practices, employment laws,…