Human Resources Project Coordinator

Chapman and Cutler LLP is seeking a motivated Human Resources Project Coordinator to join the Human Resources Department in the Chicago office. The Human Resources Project Coordinator provides strategic coordination and project management related administration of firmwide tasks and initiatives within the Human Resources cabinet of functional responsibilities (Onboarding, Performance Management, Compensation, HRIS, Benefits and Wellness, Engagement and Retention, Training, Compliance and Risk Management) while supporting day‑to‑day operations and seasonal and annual HR and Benefits projects.

• HRIS – coordinate internal/external project teams, stakeholders, working subgroups, vendors, and tasks aligned with the HRIS sourcing and selection initiative.
• Provide support and assist with pre‑ and post‑implementation roll‑out tasks and workflow and module set‑ups (Human Resources, Payroll, Benefits, Time and Attendance, Professional Development and Training, Performance Management and Total Rewards) within the employee life cycle.
• Performance Evaluation Software – vi Desktop: manage system configuration (coding, branching evaluation questions, linking manager/employee solicitations, and updating end user access), respond to end‑user inquiries and requests, proactively mitigate potential data integrity issues or process workflow deviations through report development and auditing, and handle system updates, testing, training, maintenance, documentation, and communication.

• Designs and distributes evaluation templates, updates and circulates timelines and historical compensation data and metrics.
• Works with Chiefs, Directors, Managers and Supervisors to determine training needs for staff.
• Compiles data and analyzes past and current year goals and training requirements.
• Coordinates and tracks training programs and utilization to support employee engagement and development.
• Assists with benchmarking and salary grading of staff positions.

• Assists in evolving and digitizing Human Resources and Benefits processes and forms, drives and manages file conversion projects – converting legacy forms and information to electronic shareable data with appropriate security permissions.
• Streamlines and digitizes onboarding materials and personnel status change workflows and forms.
• Updates Human Resources Intranet Site (THEO page) – communications and updates of Human Resources processes and programs, benefits and wellness resources and information, policies and related updates, vendor information and templates.
• Maintains and updates Human Resources DMS files.
• Assists in the preparation and coordination of COVID‑19 pandemic related policies and controls, including maintenance of the firm’s mobile attestation app and compliance.
• Assists with managing return‑to‑work initiatives, tasks and communications; coordinates identified strategy and execution of policies and plans related to office use and safety procedures (including accommodations and access).

• Ensures firmwide compliance in accordance with federal, state, and local employment requirements, e.g., Fair Labor Standards Act, Title VII, Form I‑9 and e‑Verify, and affirmative action programs.
• Coordinates information gathering, submission and completion of internal and external data requests and surveys/audits.

• Candidate must have a Bachelor's Degree (preferred) or an Associate’s Degree.
• At least three (3) years of prior experience in Human Resources, preferably in a professional environment; preference given to those with prior law firm experience.
• Proficiency working with MS Word, Excel, Outlook and PowerPoint.
• Excellent communication skills.
• Superior organizational and proofreading skills; detail oriented.
• Strong analytical skills, able to draw conclusions from data, assess implications and make recommendations.
• Works well under pressure and has excellent problem‑solving skills.
• Committed to client service; professional demeanor and discretion required.
• Must have the ability to prioritize work and meet deadlines.

Please submit a cover letter and resume. All applicants will be considered; however, the hiring decision will be made based on qualifications for the position.

Chapman and Cutler LLP is an Equal Opportunity Employer M/F/D/V/SO.