HR & Finance Coordinator

HR & Finance Coordinator

Full Time Chicago, IL, US

The Academy Group (AG) is a unique social enterprise that leverages earned revenue from financial investments to create world‑class opportunities for young people from the nation’s most resilient communities. The Academy Group demonstrates the promise of a new model for identifying, developing, and sustaining a diverse national pipeline of future leaders, employers, and change agents. We were founded based on a unique model that creates pathways for young people from resilient communities who demonstrate relentless perseverance to build wealth and become socially just change agents, ideally through careers and leadership positions in our portfolio companies.

No other organization in the world is built to do this.

The HR & Finance Coordinator will provide essential support to The Academy Group’s Finance and HR teams, contributing to data‑driven decision‑making, operational efficiency, and employee engagement. This role combines administrative and analytical responsibilities, supporting financial processes, human resources initiatives, and organizational performance tracking. The ideal candidate is highly organized, detail‑oriented, and collaborative, with a passion for contributing to a mission‑driven organization.

• Onboarding & Offboarding:
  Coordinate the onboarding process, including preparing first‑day materials and presenting HR‑related items to new hires. Coordinate offboarding processes for full‑time and seasonal staff, including preparing materials, updating handbooks, and managing compliance tasks.
• Documentation & Reporting:
  Maintain and update HR records, policies, and benefits documentation.
• Generate periodic HR reports for leadership.
• Create, maintain, and distribute critical HR documents such as PTO policies, holiday calendars, and employee handbooks.
• Employee Engagement:
  Collaborate with the DEI team to plan and execute monthly activities that promote inclusivity and employee well‑being.
• Training & Development:
  Support training initiatives by creating presentations, organizing learning sessions, and tracking attendance and feedback.
• Compliance:
  Ensure adherence to HR & payroll related policies and regulations, maintaining an audit‑ready filing system.
• HR Support:
  Assist in employee lifecycle processes, including interviews, onboarding, and updating HR policies. Respond to employee inquiries and communicate HR materials as needed.
• Recruitment Support:
  Assist with posting job openings, coordinating candidate communications, scheduling interviews, and maintaining applicant tracking records.
• Performance Management:
  Assist in coordinating performance review cycles, tracking completion, and maintaining related documentation.
• Branding:
  Support HR‑related branding efforts, including maintaining consistent tone and visual identity across job postings, employee communications, handbooks, and internal HR materials that reflect The Academy Group's culture and values.

• Procurement & Accounts Payable:
  Manage vendor onboarding and invoice processing/coding in alignment with the organization’s chart of accounts, expense policy, and budget.
• Monthly Financial Close:
  Assist in closing activities, such as credit card reconciliations, bank activity, and general ledger review and corrections.
• Budget Tracking:
  Assist in preparing budget‑to‑actuals reports, tracking consultant spending, and providing periodic updates to budget leads.
• Data Coordination:
  Support data entry, organization, and tracking for multiple projects or initiatives, including developing customized tracking tools and dashboards as needed.
• Compliance:
  Maintain accurate and timely financial records in accordance with Generally Accepted Accounting Principles (GAAP) and nonprofit accounting standards. Ensure compliance with internal controls, organizational policies, and applicable federal, state, and grant regulations.
• Audit Support:
  Maintain audit ready files. Source and organize documentation for financial and benefits audits.
• Systems & Process Improvement:
  Collaborate with the finance team to implement and document standard operating…