Executive Recruiting Coordinator

Location: Chicago, IL (Hybrid – 3 days onsite, 2 days remote)

Duration: Contract

Pay Rate: $32–35/hour

Reports To: Director of Executive Recruiting

We are seeking an experienced Executive Recruiting Coordinator to support our Executive Recruiting team by delivering a best‑in‑class, "white glove" candidate experience. This role is responsible for coordinating executive interview logistics, ensuring a seamless scheduling process, and serving as a trusted partner to recruiters, candidates, and hiring leaders.

The ideal candidate has prior experience supporting executive recruiting in a large, matrixed organization, takes ownership of their work, and is proactive, organized, and customer-focused. We’re looking for someone who understands what excellence looks like in an Executive Recruiting Coordinator role and can help build and improve recruiting coordination processes.

• Coordinate interview scheduling and logistics for executive‑level candidates.
• Manage complex calendars and scheduling across multiple stakeholders.
• Send interview invitations and confirmations.
• Reserve conference rooms and coordinate Microsoft Teams, video conferencing, and dial‑in details.
• Prepare and distribute professional interview agendas to candidates and interview teams.
• Maintain accurate candidate status updates within the Applicant Tracking System (ATS).
• Partner closely with Executive Recruiters throughout the interview process.
• Serve as the primary point of contact for interview scheduling questions and requests.
• Build strong working relationships with Executive Recruiters, hiring managers, and business leaders.
• Help identify opportunities to improve executive recruiting coordination and scheduling processes.
• Provide administrative support to the Talent Acquisition team, including process improvement initiatives and other ad‑hoc projects.

• 3+ years of experience as a Recruiting Coordinator, with dedicated Executive Recruiting Coordinator experience preferred.
• Experience supporting executive‑level hiring within a large, matrixed organization.
• Proven experience coordinating complex interview scheduling and recruiting logistics.
• Experience with Applicant Tracking Systems (ATS);
  Workday ATS experience is preferred.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple competing deadlines in a fast‑paced environment.
• Self‑motivated, proactive, and able to work independently.
• Positive, outgoing, "can‑do" attitude with a passion for delivering a five‑star candidate experience.
• Process improvement mindset with a willingness to help build and enhance recruiting coordination best practices.

We're looking for someone who:

• Has dedicated experience supporting executive recruiting.
• Thrives in a fast‑paced, high‑touch environment.
• Takes ownership and proactively solves problems.
• Delivers exceptional customer service to candidates and stakeholders.
• Brings professionalism, positivity, and a collaborative approach to the recruiting process.

Solving IT, a Woman and LGBTQ+ owned and operated organization is thrilled to provide a comprehensive benefit package to all our W2 employees and their families, regardless of gender. We are proud to offer five diverse health plan options as well as a PPO dental plan through Blue Cross Blue Shield, Term Life/AD&D Insurance, and a 401(k) Savings Plan. Solving IT covers a portion of the health and dental premiums for our employees.