Human Resources Trainer (Managerial Assistant III

Human Resources Trainer (Managerial Asst III)

Office of the Illinois Secretary of State, Alexi Giannoulias

Division:
Personnel
- Training
- Chicago

Location:

17 N State St, Chicago, IL – Cook County

Salary:
Anticipated $4,656 to $6,000 monthly, commensurate with experience

The Illinois Secretary of State's Office, ("ILSOS"), is the largest of its kind in the nation with more than 4,200 employees and 25 separate departments. The Executive Office is led by Secretary Giannoulias, assisted by a Chief of Staff, a Deputy Secretary, Chief Deputies and other leaders who execute the Secretary's initiatives in partnership with ILSOS Department Directors & Deputies. The Person nel Department is one of the 25 Departments of ILSOS and is responsible for hiring and onboarding new employees across all ILSOS departments.

This work is conducted by a staff of over 45 located in offices in Springfield and Chicago, as well as at certain DMV+ locations. A core function of the Department is the hiring process, which involves identifying eligible candidates, interviewing and/or testing applicants, conducting application and job history reviews, background checks, and fingerprinting potential employees for ILSOS openings. Job applicant testing is conducted in all locations, as well as select public libraries.

Onboarding includes sign-up sessions for new employees to provide benefit information, and other documentation necessary for employment. The Person nel Department is responsible for providing a full day, in-person New Employee Orientation (NEO) for all new hires. Additionally, the Department provides job counseling services as well as outreach at job fairs.

The Person nel Department includes the following divisions:
Human Resources, Staff Development & Training, Discipline, EEO, DEI, Standards & Testing, Leaves of Absence, Transactions & Records Management, Employment Services/Benefits and Field Services.

The ILSOS Human Resources Trainer (HR Trainer) is a key member of the ILSOS Personnel Team, based in Chicago, but jointly reporting to the Deputy Director of Chicago Personnel, as well as the Lead Human Resources Trainer in the Training division in Springfield. The ILSOS HR Trainer will perform a variety of highly responsible administrative and at times confidential work involving human resources training, including mandatory and elective topics (subject matter programs) for all new and existing employees within the Office of the Secretary of State, with a focus on leading all new employee orientations in Chicago.

The HR Trainer will assist in developing new human resource training programs, including materials, technological presentations and assessment tools, both mandatory and elective, with other department personnel on such topics as customer service, discipline, and substance abuse, to name a few. The HR Trainer will make recommendations to improve training and will confer with supervisors, other trainers, management or administrative staff to implement improvements.

The HR Trainer will be responsible for all preparations for and follow-up to all New Employee Orientations in Chicago, including but not limited to, informing new employees of the NEO, preparing their paperwork, routing paperwork properly after NEO and timely completing analyses of evaluations submitted by NEO attendees.

Because NEO and other training will not take 100% of the HR Trainer's work time, the HR Trainer will also perform other onboarding functions such as fingerprinting and benefits sign-ups for new hires. These duties will account for 75% of the HR Trainer's time, alternately perform hiring and onboarding duties the remaining 25%. On-boarding duties will include gathering pertinent documentation for personnel transactions including processing eligible lists;

serving on onboarding sign-ups team; conducting interviews and making job offers; and assisting with special projects.

• Lead Chicago NEOS. Leads the Chicago New Employee Orientation ("NEOs"), sessions, which requires at least 2 and at times 4 or more day-long Orientation sessions per month for 5 to 25 new employees per session, with additional…