Executive Recruiting Coordinator

Executive Recruiting Coordinator

At Stout, we're dedicated to exceeding expectations in all we do – we call it Relentless Excellence. Both our client service and culture are second to none, stemming from our firmwide embrace of our core values:
Positive and Team-Oriented, Accountable, Committed, Relationship-Focused, Super-Responsive, and being Great communicators. Sound like a place you can grow and succeed? Read on to learn more about an exciting opportunity to join our team.

The Executive Recruiting Coordinator is an operational partner to Stout's recruiting team, responsible for keeping hiring activity organized, visible, and moving forward. This role connects recruiters, hiring managers, candidates, interviewers, and People Team partners while managing the processes, communications, documentation, and data that support an effective hiring process.

Impact You'll Make

• Keep recruiting processes moving by managing timelines, logistics, communications, and follow-up across multiple business lines.
• Serve as a central coordination point for recruiters, hiring managers, candidates, interviewers, and internal partners.
• Maintain clear visibility into recruiting activity, priorities, open actions, and potential process delays.
• Strengthen the consistency of Stout's hiring processes through accurate data, organized documentation, and disciplined follow-up.
• Provide candidates and internal stakeholders with timely, professional communication throughout the recruiting process.
• Identify practical opportunities to improve recruiting workflows, reporting, and coordination as the firm's hiring needs evolve.

What You'll Do

• Own the day-to-day coordination of hiring processes across multiple business lines, from requisition launch through offer and close.
• Develop and maintain interview schedules, timelines, action items, and follow-up for active searches.
• Coordinate complex interviews involving multiple calendars, locations, and stakeholder groups.
• Serve as a primary point of contact for candidate logistics and process-related communication.
• Keep recruiters and hiring managers informed of candidate status, scheduling constraints, pending decisions, and other developments that may affect the process.
• Proactively identify gaps or delays and work with the appropriate stakeholders to adjust the plan and keep the process moving.
• Track interview feedback, approvals, decisions, and next steps, following up when action is required.
• Maintain accurate candidate, requisition, pipeline, and activity information in Workday and other recruiting systems.
• Prepare status updates, recruiting reports, process documentation, and other hiring materials.
• Coordinate with People Team colleagues and internal partners on offers, approvals, onboarding handoffs, and related activities.
• Support candidate research and pipeline development when needed, particularly for priority or specialized hiring initiatives.
• Recommend practical improvements to recruiting workflows, system usage, documentation, and stakeholder communication.

What You Bring

• Bachelor's degree or equivalent combination of education and experience.
• 2-5 years of experience in recruiting, sourcing, or a related talent acquisition role (corporate or agency experience welcomed).
• Strong organizational skills with proven experience in managing scheduling and candidate tracking processes.
• Experience using Linked In Recruiter and applicant tracking systems (Workday experience a plus).
• Strong communication and interpersonal skills with the ability to engage candidates professionally and authentically.
• Ability to manage multiple priorities in a fast-paced, high-volume environment with keen attention to detail.
• Analytical mindset with the ability to leverage data to inform sourcing strategies and hiring decisions.
• Start with a focus on supporting recruiting operations while developing sourcing and pipeline management skills.

How You'll Thrive

• Approach challenges with curiosity, creativity, and a solutions-oriented mindset.
• Collaborate effectively with recruiters, hiring managers, and colleagues across the firm to achieve shared goals.
• Maintain flexibility and adaptability as hiring needs evolve.
• Exhibit strong initiative and accountability while working independently in a remote or hybrid environment.
• Embody Stout's core PACERS values:
  Positive and Team-Oriented, Accountable, Committed, Relationship-Focused, Super-Responsive, and Great Communicators.
• Demonstrate a commitment to delivering Relentless Excellence in all aspects of your work.

Why Stout? At Stout, we offer a comprehensive Total Rewards program with competitive compensation, benefits, and wellness options tailored to support employees at every stage of life. We foster a culture of inclusion and respect, embracing diverse perspectives and experiences to drive innovation and success. Our leadership is committed to inclusion and belonging across the organization and in the communities we serve.

We invest in professional growth through ongoing training, mentorship, employee…