Office & HR Administration Manager

Office & HR Administration Manager

The Office & HR Administration Manager provides high-level administrative, operational, and HR support to site leadership while ensuring smooth front office operations, consistent administrative processes, and a professional experience for employees, visitors, candidates, vendors, customers, and external partners. This role combines executive support, HR administration, onboarding coordination, office operations, employee communications, event support, vendor coordination, procurement support, and administrative process improvement.

The position requires professionalism, confidentiality, strong organization, attention to detail, and the ability to perform effectively in a fast-paced, highly visible, multi-site environment.

Key responsibilities include leadership administrative support, front office and visitor experience, HR administration, onboarding and compliance, office operations, procurement and facilities support, events, communications, and employee engagement, and team leadership and process improvement.

Position requirements include a high school diploma or GED, minimum of 5 years of progressive administrative, executive support, office management, HR administration, customer service, staffing, or related experience preferred, excellent written and verbal communication skills with a professional service orientation, strong organization, time management, follow-through, prioritization, and attention to detail, ability to interact professionally with employees, executives, candidates, visitors, vendors, customers, and suppliers, experience coordinating onboarding, HR documentation, employee files, I-9/E-Verify, recruiting administration, training records, or employee communications preferred.

Preferred knowledge/skills include ability to work with personnel at all levels of the organization, from executives to individual contributors, demonstrated discretion and confidentiality when handling sensitive information, strong multitasking, problem-solving, decision-making, and workload management skills, proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint, ability to work independently while collaborating effectively with HR, leadership, administrative teams, employees, and external partners, prior experience in a manufacturing, medical device, pharmaceutical, or regulated business environment preferred, positive, proactive, professional demeanor with the ability to function effectively in a fast-paced environment with frequent interruptions and shifting priorities.

Work environment includes wearing required PPE when entering warehouse, laboratory, or manufacturing areas, ability to lift up to 35 pounds, position requires onsite presence due to the level of collaboration, front office coverage, employee support, visitor interaction, and leadership support required, may require travel between company locations and occasional travel to business events, fast-paced work environment with frequent interruptions and competing priorities.