Chicago Dept. of Aviation- Administrative Services Officer II

JOB ANNOUNCMENT

ADMINISTRATIVE SERVICES OFFICER II

CHICAGO DEPARTMENT OF AVIATION CDA- HR Section

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Annual Salary: $82,644 per year

This position is open to current AFSCME BIDDERS AND the PUBLIC. Only current City employees covered under the City's Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4, & 5 are considered BIDDERS and are eligible to bid. Qualified BIDDERS who properly submit a bid application will receive preference over any non-bidders.

Applications for this position will be accepted until 11:59pm CDT on 9/7/26

• Coordinates the hiring and recruitment process for assigned job vacancies within CDA divisions by collaborating with leadership to facilitate candidate interviewing, selection, hiring, and appointment processes.
• Processes daily human resources transactions, including preparing and submitting personnel documentation necessary to fill job vacancies. Responsibilities include, but are not limited to, HMC forms, candidate assessment forms, interview and testing notifications, invitations to interview or test, conditional job offers, non-selection notifications, union notifications as required by the collective bargaining agreements, CHIPPS actions for hires/appointments, promotions and separations, medical and drug screening processes, indebtedness reviews, City of Chicago/CDA fingerprinting, and other personnel-related transactions.
  
  Maintains and updates master hiring files and personnel documentation.
• Initiates and coordinates Docu Sign workflows for human resources transactions and personnel actions, ensuring documents are routed to the appropriate individuals for review, approval, and completion.
• Interprets and explains City and departmental personnel policies, procedures, and practices to CDA managers, supervisors, and employees, as appropriate.
• Provides information and responds to employee inquiries regarding benefits, compensation, personnel programs, and related human resources matters.
• Coordinates with the Department of Human Resources (DHR) on matters related to position classification, recruitment, testing, employee selection, hiring procedures, and other areas of human resources administration.
• Assists with the onboarding and offboarding processes associated with the annual mass hiring of Pool Motor Truck Drivers and, when applicable, Aviation Security Officers.
• Establishes, organizes, maintains, and updates personnel files, employee records, and hire folders for new and existing employees in accordance with the Federal, State, and City requirements.
• Requests and coordinates the transfer of personnel files from other City departments for employees transferring to CDA and facilitates the transfer of CDA personnel files when employees move to other City departments.
• Completes employment and personnel verifications for current and former employees in accordance with State and City policies and procedures.
• Maintains current knowledge of changes to City and departmental policies, procedures, and requirements related to timekeeping, budgeting, human resources, payroll, and other areas within the scope of responsibility.
• Assists with the preparation of reports concerning overtime expenditures, staffing levels, personnel activities, vacancies, and other workforce-related matters for management review.
• May oversee or assist with the administration of special programs and projects, including the Student Intern Program and other departmental workforce initiatives.
• And, other job-related duties as assigned.

Location:

8420 W. Bryn Mawr Ave 8th Fl. Chicago, IL 60631 Days:
Monday-Friday

Hours:

8:30 AM to 4:30 PM

THIS POSITION IS IN THE CAREER SERVICE

• Graduation from an accredited college or university with a Bachelor's degree in Human Resources Management, Business Administration, or a directly related field, plus two (2) years of professional work experience in human resources.
• Six (6) years of professional work experience in human resources
• Graduation from an accredited college with an Associate's Degree in…