Payroll & Benefits Specialist

Description

SEIU Healthcare IL Benefit Funds is a dynamic healthcare organization committed to providing the highest quality health and retirement benefits in the most financially responsible manner, while always acting in the best interest of the union members. We serve over 20,000 union workers in the Nursing Home, Home Care, Child Care and Personal Assistance industries with health and pension benefits. Our employees epitomize the Fund’s core values of quality service, interdependence, effectiveness, and accountability through the alliance to each other, the organization and those we serve.

The Payroll & Benefits Specialist is responsible for the accurate and timely processing of payroll and the administration of employee benefits for SEIU Healthcare IL Benefit Funds. This role serves as the primary payroll processor for a workforce of approximately 75-90 employees, including union and non-union staff.

• Process bi-weekly payroll, including union and non-union staff
• Review, audit, and prepare employee timecards, including overtime, schedules, and PTO usage
• Service as a subject matter expert on the HRIS/Payroll System, Paylocity, for timekeeping and payroll processes; resolve discrepancies with employees and managers
• Serve as subject matter expert on staff benefits and enrollment processes, assisting employees on benefits inquiries and use of benefits
• Manage payroll processing in Paylocity, including earnings, deductions, taxes, adjustments, and union with holdings/dues
• Apply collective bargaining agreement (CBA) and other policy provisions accurately within payroll processing
• Ensure compliance with federal, state, and local wage and hour laws (FLSA and applicable regulations)
• Manage payroll workflows to ensure accuracy, timeliness, and proper approvals
• Process garnishments, levies, and other special payroll deductions accurately and timely
• Maintain payroll records and support audit requests, including year-end processing (W-2s, applicable filings)

• Administer full-cycle employee benefits, including new hire enrollments, life events, open enrollment, and terminations
• Ensure benefit deductions are accurately reflected in payroll and aligned with carrier enrollments
• Reconcile benefit invoices and billing; investigate and resolve discrepancies with vendors
• Serve as primary point of contact for employee benefit questions and support
• Coordinate with vendors (e.g., medical, dental, disability, retirement) to ensure effective service delivery
• Track and monitor benefit eligibility and compliance with CBA provisions and organizational policies
• Administer leave programs, including FMLA, and coordinate pay and benefits during leave periods
• Maintain benefits records and prepare reports for leadership, audits, and compliance purposes
• Support benefits communication efforts, including open enrollment and employee education

• Maintain compliance with federal, state, and local regulations related to payroll and benefits
• Ensure accurate recordkeeping and data integrity within HRIS (Paylocity)
• Generate payroll and benefits reports and support with analysis of data for leadership, finance, and audits
• Support internal and external audits by providing required payroll and benefits documentation
• Monitor regulatory updates and recommend process improvements to maintain compliance

• Partner with HR and leadership to support payroll, benefits, and workforce-related initiatives
• Provide responsive, high-quality service to employees regarding payroll and benefits inquiries
• Support onboarding and offboarding processes as they relate to payroll and benefits setup and termination
• Collaborate on process improvements to enhance efficiency, accuracy, and employee experience

• Identify and implement process improvements related to payroll and benefits administration
• Assist with special projects and system enhancements as assigned
• Maintain confidentiality of sensitive employee and organizational information
• Perform other duties as assigned by HR leadership

This position requires employees to…