Human Resources Assistant

Join an outstanding consulting firm with deep roots in Chicago. They are looking for a highly organized, resourceful professional to support a busy HR and recruiting team. This role is a mix of coordination, communication, and day-to-day administrative support, with plenty of opportunity to jump in, stay connected, and keep things moving behind the scenes.

• Coordinate interview scheduling across candidates, recruiters, hiring managers, and internal teams, ensuring timely and well-organized interview experiences.
• Communicate interview details and logistics to candidates and internal stakeholders, including timing, format, location, and participants.
• Coordinate meeting rooms and virtual meeting links, ensuring all arrangements are in place prior to interviews.
• Maintain accurate candidate information, interview activity, and recruiting documentation to provide visibility into hiring progress.
• Monitor and update candidate and position status throughout the recruiting process, proactively identifying gaps, delays, or items requiring follow-up.
• Build and maintain recruiting trackers and reports to support hiring activity and team decision-making.
• Maintain leadership and organizational tracking information, ensuring details remain accurate and up to date.
• Support new hire onboarding by preparing communications, coordinating administrative tasks, and helping ensure a positive new employee experience.
• Manage shared HR calendars and documents, ensuring information is organized, accessible, and current.
• Support internal employee communications, including new hire announcements, company updates, employee milestones, events, and other HR-related communications.
• Assist with the development, review, and coordination of HR content for internal communications and newsletters.
• Coordinate logistics and communications for employee events, leadership programs, meetings, and other company initiatives.
• Support employee compliance and training initiatives, including tracking participation and completion of required programs.
• Assist with employee development and reimbursement programs, including tracking expenses, documentation, and program activity.
• Provide administrative and operational support for a variety of HR programs, projects, and employee initiatives.
• Take on additional administrative/project-based responsibilities to support the HR and recruiting teams.

• 3+ years of experience in an administrative, coordination, or support role; HR or recruiting experience is a plus but not required.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills with exceptional attention to detail.
• Ability to handle confidential and sensitive information with discretion.
• Comfortable managing multiple priorities, projects, and deadlines simultaneously.
• Strong calendar management and administrative coordination skills.
• Flexible, collaborative approach with a willingness to pitch in and take on a variety of responsibilities.
• Ability to manage last-minute requests and shifting priorities while maintaining a high level of accuracy.
• Demonstrated initiative, resourcefulness, and ability to adapt in a dynamic work environment.
• Comfortable learning new systems, processes, and technology quickly.
• Willingness to work a flexible schedule when needed to coordinate with individuals across multiple time zones.