Recruitment Coordinator

Position Title:

Recruitment Coordinator (Hybrid)

Location:

Chicago, IL 60604, USA Duration: 4 months Contract on W2 (possible extension)

Work Schedule:

30 hrs./week Position

Description:

• Job Description and Requirements:
• The Recruitment Coordinator provides administrative and operational support for the organization’s talent acquisition activities, ensuring a positive and efficient candidate experience throughout the hiring process.
• This temporary, part-time role (approximately 30 hours per week) coordinates interviews, candidate communications, background screening activities, job postings, and pre-employment documentation.
• The position serves as a key liaison between candidates, hiring managers, Human Resources, and external recruitment partners while maintaining accuracy, confidentiality, and compliance with employment requirements.
• The Recruitment Coordinator supports recruitment workflows within HR systems and assists with offer preparation, EEO documentation, and other hiring-related activities.

• Meeting job candidates onsite for interviews and other recruitment steps. Role will need to work onsite to meet candidates, but can work remotely 60% of time if there no specific onsite tasks required.
• Scheduling interviews with candidates and consensus meetings with internal decision makers.
• Coordinating criminal background checks between potential new hires and background screening firm.
• Posting open jobs on various job search sites, such as APTA, COMTO, Indeed, etc.
• Completing EEO paperwork, as needed.
• Formatting job postings in ERP system (i.e., Infor), as needed.
• Conducting personal background checks, as needed.
• Drafting offer letters, as needed.

• A minimum of one to three (1-3) years’ experience required with human resources, office management, customer service, sales, administrative support, or event coordination (previous recruitment support or HR support is most preferred).
• Expert proficiency with Microsoft Outlook and Teams is required.
• Experience with HRIS or ERP is required.
• Experience with recruitment is a plus.

• Knowledge, skills, and abilities equivalent to an Associate’s degree in human resources, business, or related field. Or equivalent related work experience to an Associate’s degree.

• Interpersonal Relations:
  Demonstrates the ability to build and maintain positive working relationships with individuals at all levels through effective communication, collaboration, and professionalism.
• Organizational
  
  Skills:
  
  Demonstrates an ability to manage multiple priorities, meet deadlines, and maintain accuracy.
• Office work primarily. Minimal external work or occasional exposure to physically demanding, unpleasant, strenuous, and/or hazardous situations.

• Has frequent contact with HR, senior leaders, and hiring managers.

• Has frequent contact with recruitment sources, vendors, university staff, and vendors.
• Has frequent contact with job candidates.

• Hours:
  
  30 hours weekly (working preferably 5 days a week but may be OK with someone who can only do 4 days a week).
• Hybrid schedule – 60% remote, as long as there is not a need for them to be onsite (this person will be responsible for meeting candidates onsite in person).