Sr Talent Acquisition Coordinator ; Hybrid

The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are the unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a healthier nation. To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health.

At AMA, our mission to improve the health of the nation starts with our people. We foster an inclusive, people-first culture where every employee is empowered to perform at their best. Together, we advance meaningful change in health care and the communities we serve.

We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you.

We have an opportunity at our corporate offices in Chicago for a Sr Talent Acquisition Coordinator I (Hybrid) on our Human Resources team. This is a hybrid position reporting into our Chicago, IL office, requiring 3 days a week in the office.

As a Sr Talent Acquisition Coordinator I, you will provide support to the talent acquisition process through pre-hire and post-hire activities. You will collaborate with others to impact the continued evolution and improvement of talent acquisition and onboarding services including coordination of talent analytics, employer branding activities, applicant strategies, and candidate and hiring manager experience.

• Provide general support to Talent Acquisition team in areas including recruiting and on-boarding of new employees.
• Create timely and accurate job requisitions within Pathways ATS and maintain application workflows as requested.
• Create offer letters (within Pathways ATS for posted requisitions or manually for non-requisition promotions).
• Coordinate Pathways Onboarding processes for new hires and monitor new employee onboarding assignments.
• Facilitate and deliver New Employee Orientation as needed. Maintain program materials and update as needed to ensure up-to-date information is provided.
• Manage new hire paperwork, execute I-9, and transfer info to the Operations team for inclusion in the Employee files.
• Administer quarterly VOC surveys to hiring managers and candidates to assess recruiting and onboarding process effectiveness.
• Create and maintain TA Metrics, including survey data and TA performance reports (in conjunction with HR Operations team where needed).
• Responsible for the recruitment lifecycle for the AMA internship program including sourcing, interviewing, hiring and onboarding interns.
• Manage external job postings and related billings. Identify, evaluate and analyze recruiting sources to ensure pipeline of candidates is maintained.
• Coordinate and schedule virtual/on-site candidate interviews, ensuring timely communication, with accurate details and a seamless candidate experience.

Support

Provide administrative support to HR team on an as-needed basis.

• Bachelor’s degree or equivalent experience required.
• Minimum 3+ years’ experience working in HR or a project-based environment.
• Prior experience with applicant tracking systems and on-boarding new employees strongly preferred.
• Strong attention to detail and demonstrated ability to provide accurate, thorough, and timely results.
• Demonstrated ability to set priorities, independently manage workload and complete detailed projects accurately and on schedule.
• Excellent verbal and written communication skills required.
• Ability to work with all levels of employees and to navigate ambiguity in a fast-paced…