Associate Museum Librarian, Systems & Information Technology

Job Overview

As the Associate Museum Librarian, you will administer and maintain the library’s integrated library systems (ILS), manage the library’s hardware and software applications, and play an active role in the library’s extensive digital initiatives.

• Manage the maintenance and ongoing development of the library ILS (Innovative Interfaces Inc.’s Sierra), serve as primary contact with the vendor, and coordinate with the library systems team for installing new releases, troubleshooting, and documentation.
• Provide staff training on all upgrades and enhancements, assess the value of new software and features, and maintain configuration and access tables.
• Support the operation of the ILS by maintaining documentation, managing passwords and authorizations, and resolving problems related to records, access, and functionality.
• Work closely with vendors providing link resolvers, proxy authentication, authorities processing, cataloging services, digital repositories, and interlibrary loan systems; monitor performance and resolve technical support issues.
• Collaborate with library staff and vendors to identify, format, and coordinate the batch loading of vendor-supplied records into the online catalog.
• Act as a key member of the Digitization Team to plan, implement, and support projects that advance the creation of digital collections.
• Maintain the library’s externally hosted web server and serve as the library’s primary administrator of the Museum’s content management system (Sanity), including page migration, content updates, user research, and coordination with Digital.
• Communicate regularly with library and museum staff on technology-related issues; collaborate with Digital and IS&T; provide regular updates on the status of projects, new equipment, and technology issues.
• Develop and maintain Python and shell scripts, SQL queries, and lightweight web applications to automate or partially automate processes related to extract, transform, and load library data, record loading, and reporting workflows.
• Contribute to the library newsletter and outreach.
• Collect and report system-generated statistics and provide management and statistical reports on systems operations.
• Prepare and distribute local documentation; advise on the library’s information technology budgets and negotiate and arrange for the purchase of appropriate products and services.
• Develop and maintain library data products and dashboards in PowerBI, including the Artist Indexes, ILS performance dashboards, and digital collections usage reports; collaborate with library staff on data modeling and reconciliation.
• Administer the Library’s cloud infrastructure (AWS: S3, EC2, Lambda, IAM, SNS) for content delivery, shared access, and automation, in coordination with the Head of Systems and Museum IS&T.
• Support information-security practices for library systems, including periodic security reviews of departmental access, hardening of patron-facing forms and accounts, and coordination with vendors on incidents.
• Coordinate library staff onboarding and offboarding for systems access, including network accounts, ILS authorizations, mailbox setup, and shared drive permissions, in partnership with IS&T and HR.
• Provide research support and scheduled reference service (including 3–4 weekend shifts per year required).
• Coordinate the lifecycle of library workstations, peripherals, scanners, and printing equipment — including deployment, OS upgrades, replacement, and decommissioning — and ensure their effective use.
• Perform other duties as assigned.

• Master’s Degree in Library or Information Science; bachelor’s degree or experience in Art History preferred.
• Two or more years’ experience managing an ILS (Innovative Interfaces preferred) in a medium or large research library; 5 years of library experience required.
• Computer science, programming, information security, or cloud architecture competency desired.
• Proficiency with HTML/CSS, XML/XSL, Microsoft Excel, content management systems, and visualization tools (Power BI).
• Experience with content management systems (e.g., CONTENTdm, TMS, Sanity) required.
• Knowledge of relational…