Senior Administrative Assistant supporting Research Science Departments - Hybrid Chicago Loop Office

Position: Senior Administrative Assistant supporting the Research Science Departments - Hybrid Chicago Loop Office
JOB SUMMARY:

Join NORC at the University of Chicago as a Senior Administrative Assistant in our Research Science Division, which supports our Statistics & Data Science and Methodology & Quantitative Social Science departments. This role will provide a broad range of administrative support to staff and department leadership as they collaborate with colleagues throughout the organization to consistently deliver high-quality project and proposal work to drive NORC’s mission.

This is an opportunity to showcase resourcefulness, innovation, and efficiency, while exhibiting a high degree of professionalism. Take ownership of the administrative challenges associated with supporting a team in a rapidly evolving and fast-paced research landscape, working both independently and as part of a team. The ideal candidate will be highly organized, demonstrate the ability to follow through in a timely manner, close the loop with stakeholders, and apply attention to detail even under tight deadlines.

The candidate must be able to prioritize and manage multiple requests and activities simultaneously, remain flexible, quickly adjust based on changing priorities when necessary, and proactively address administrative issues and needs.

Location:

This is a hybrid role based in our Chicago Loop office, with a schedule of three days a week in the office (typically Tuesday, Wednesday, and Thursday). Work hours are typically 8:30am-5pm. DEPARTMENT:
Research Science NORC’s Research Science staff work closely with colleagues to support projects and proposals across the organization. Our research and expertise in statistics, data science, artificial intelligence, and survey methodology are central to every project NORC conducts. We develop and validate new ideas and approaches and find new ways to apply tried-and-true practices. Our work is guided by a commitment to high quality, nonpartisan, transparent research that ensures our clients get research and insights they can trust.

This position is in the Statistics and Data Science department but supports staff and works across the Research Science division which includes the Statistics and Data Science team, as well as Methodology and Quantitative Social Sciences team. The Statistics and Data Science department implements state-of-the-art statistical methods and develops innovations to deliver reliable data and rigorous analysis to guide critical programmatic, business and policy decisions for NORC clients.

The department provides leadership throughout the project lifecycle on study design, data collection, assessment of data quality, quantitative analysis, and dissemination of results. The Statistics and Data Science department also conducts its own research and is a leader in designing and implementing rigorous, efficient methods for sampling, weighting, and imputation for sample surveys and evaluation research. The department provides expertise and leads NORC strategy on the use of a broad range of methods and techniques, including statistical modeling, machine learning methods, data linkage, statistical matching, data disclosure control, small area estimation, Bayesian analysis, assessing data quality, data visualization for analyzing and interpreting data, and developing approaches using artificial intelligence (AI) that support NORC’s research.

The department collaborates with the departments throughout NORC, as well as leading its own projects. RESPONSIBILITIES:
Coordinate complex scheduling, travel arrangements, and expense reporting. Independently perform varied administrative duties. Interface internally with executives, senior management, and staff. Register and greet visiting clients, vendors, and other external guests. Exercise discretion in handling sensitive and/or confidential material. Plan, coordinate, and prepare for department meetings, business meetings, events, luncheons, and dinners involving both internal staff and external vendors/partners Manage scheduling, agenda and material preparation, and logistics/technology needs (video conferencing, presentations, etc.).

Attend meetings, capture notes, and outline follow-up items. Develop and design…