Litigation Legal Assistant

Overview

A well-established law firm in Chicago seeks a Litigation Legal Assistant to support attorneys and legal professionals in a fast‑paced litigation practice. This role requires strong administrative skills, sound judgment, attention to detail, and the ability to manage competing priorities while maintaining a high level of professionalism and confidentiality.

• Provide comprehensive administrative support to litigation attorneys and paralegals; assist other practice groups as needed
• Serve as a professional point of contact for clients, court personnel, and internal staff via phone, email, and in person
• Coordinate meetings, conferences, and scheduling arrangements
• Prepare, format, edit, and proofread correspondence, memoranda, and legal documents
• Draft routine litigation‑related documents and filings under attorney direction
• Electronically file documents with courts and maintain awareness of filing requirements and deadlines
• Monitor and track key dates and deadlines to ensure timely completion of tasks
• Manage case files, including opening, maintaining, organizing, and closing physical and electronic records
• Process invoices, expense reimbursements, and other administrative requests
• Handle incoming and outgoing mail, emails, and document distribution
• Transcribe dictated material when required
• Maintain strict confidentiality of all client and firm information

• Strong organizational and time‑management skills with the ability to prioritize effectively
• Demonstrated attention to detail and accuracy
• Knowledge of litigation procedures, court systems, and legal terminology
• Ability to review and identify pleadings and other litigation‑related documents
• Proficiency with Microsoft Office applications, including Word, Outlook, and Excel
• Experience with document management, billing, and transcription software preferred
• Clear, concise, and professional written and verbal communication skills
• Ability to exercise sound judgment, apply common sense, and follow verbal and written instructions
• Ability to work both independently and collaboratively in a deadline‑driven environment
• Flexibility to work additional hours as needed to meet business demands

• Five or more years of litigation legal assistant experience in a law firm or comparable legal environment
• Education beyond high school or coursework related to the legal field preferred
• Demonstrated ability to read, interpret, and work with complex legal documents, including pleadings and court filings

*** Only qualified candidates will be contacted.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.