Program Paralegal

Ropes & Gray is a preeminent global law firm. The firm has been ranked in the top three on The American Lawyer's prestigious A-List for eight consecutive years and #1 on 's UK A-List twice in the past three years - rankings that honor the "best of the best" law firms.

The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, New York, Paris, Milan, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.

The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.

Ropes & Gray is an equal opportunity employer.

• Track, maintain and help to coordinate paper and electronic document collections, reviews and productions, and client flies, including corporate minute books, board books and stock records. Calendar and maintain deadline-driven documents and filings.
• Understand and utilize rudimentary e-discovery and computer forensic concepts, such as, preservation of data and chain of custody.
• Implement and maintain organizational systems for discovery phase of litigation, including, but not limited to, document collection review and production tracking logs, privilege logs, deposition material, and exhibit logs.
• Perform public searches, including federal and state lien searches, financing statement, and secretary of state records and prepare charts or summaries to illustrate results. Assist with filings to and searches of Federal and state Agencies, including U.S. Securities and Exchange Commission;
  Secretary of States sites, and others.
• Assemble and provide quality checks on exhibits and appendices for court filings and/or hearings, depositions and trials. Utilize Adobe to assist and prepare e-binders and hard copy binders for case and deal teams.
• Create, implement, and maintain case files and workroom organizational systems. Assist with the organization and maintenance of corporate closing and data rooms, whether physical or electronic.
• Prepare for and attend depositions, hearings, trials and arbitrations, and client and deal team meetings and presentations.
• Analyze and review various documents as required by lawyers. Prepare documents, such as statistical charts and graphs. Assist in the preparation and drafting of corporate documents, including but not limited to: stock certificates, option agreements, and financing statements as needed.
• Understand database concepts and terminology. Assist with and help to coordinate litigation support projects through utilization of document databases such as Relativity (web repository or in-house) and Case Notebook.
• Perform litigation due diligence searches, obtain docket sheets and other court papers utilizing electronic tools such as Courtlink. Utilize legal research software such as Westlaw and Lexis/Nexis for case retrieval and citation reference. Assist with due diligence review of materials and retrieval of publicly available documents from state officials for corporate transactions or when requested.
• Assist with the preparation and filing of forms, certificates and other writings with various state and federal agencies and authorities, including but not limited to the IRS, SEC, and others.
• Draft and process legal response letters in connection with audit requests in compliance with established firm policy and procedure.
• Coordinate and participate in the proofreading of internally and externally prepared filings and documents including printer proofs and other writings.
• Assist in preparation of closings, attend closings, and attend to post-closing activities and deliveries, including closing binder preparation and distribution.

• Perform other work-related duties as assigned by the Legal Services Managers and Paralegal Coordinators.
• Comply with department and firm administrative procedures, policies and best practices.
• General working knowledge of Microsoft office programs including MS Word and Excel needed. Prior experience utilizing Adobe Acrobat a plus.
• Responsible for billing a minimum of 1600 hours of client-related projects and other credited work, pro-rated based on start date.
• Communicate, correspond and interact with clients and outside entities, such as government agencies, expert witnesses, corporations and other law firms to gather information or data.
• Complies with department and firm administrative procedures and requirements including weekly and monthly deadlines for submitting time sheets, time entries, status reports and availability updates.

• Able to maintain strict confidentiality of the firm's internal and personnel affairs and client information.…