Senior & Labor Law Paralegal

Aon's legal team is looking for an experienced Paralegal with employment law experience. If you’re proactive and motivated by making an impact, this could be the opportunity for you!

This role is hybrid based out of one of our US-based Aon offices, the Chicago, IL office preferred.

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive team, and we are passionate about helping our colleagues and clients succeed.

The Senior Employment & Labor Law Paralegal will provide comprehensive, independent support to the company’s employment law function, partnering and assisting attorneys across a wide range of labor and employment matters, including litigation, administrative agency proceedings, internal investigations, and advisory work.

• Support all phases of pre-litigation and litigation employment disputes, including discrimination, harassment, retaliation, wage and hour, wrongful termination, and restrictive covenant matters
• Oversee and strategically manage discovery processes with outside counsel, including coordinating and overseeing witness interviews, gathering and managing document collection and coordinating with internal stakeholders
• Draft and review responses to demand letters and pleadings and submissions for administrative agencies, including the EEOC and state fair employment practices agencies.
• Monitor federal, state, and local employment laws and related legal developments, including FLSA, ADA/ADAAA, ADEA, Title VII, EPA, FMLA, and OWBPA, and help update policies and practices accordingly, as well as prepare and maintain legal summaries, charts, and reference materials.
• Assist attorneys in providing strategic, solutions‑oriented guidance to HR and business leaders across the employee lifecycle, including hiring, performance management, accommodations, leaves, pay equity, terminations, and restrictive covenants.
• Draft, review, and manage complex employment‑related documents, including employment agreements, separation agreements, compensation documents, policies, handbooks, position statements, severance and settlement agreements, and sensitive correspondence.

• Assist with internal workplace investigations, including overseeing document collection, preparing interview outlines, detailed interview summaries, building investigative chronologies, and organizing evidentiary records.
• Refine, support, and monitor litigation holds and defensible data‑collection processes in coordination with IT, HR, and third‑party vendors.
• Support and help manage responses to government inquiries, audits, and information requests, ensuring accuracy, consistency, and timeliness.

• Update plan materials and documents (e.g., conform a plan document to incorporate latest amendments, make sure they are stored and delivered to appropriate parties)
• Prepare meeting minutes and corporate resolutions
• Review plan communications (e.g., drafts of correspondence prepared by PO that need a review)
• Establish a filing system for resolutions and minutes.

• Independently manage and maintain case files, matter budgets, calendars, and deadline tracking across broad portfolio of employment matters
• Serve as key liaison among outside counsel, HR, business leaders, and vendors facilitating efficient communication and issue resolution.
• Drive the development and continuous improvement of templates, best practices, and employment‑law‑specific processes, contributing to increased efficiency, operational excellence, and risk mitigation.

This role requires strong experience in employment-related disputes, legal operations framework, document management and general knowledge of employment laws and regulations, and coordination with stakeholders. The Senior Paralegal is expected to exercise sound judgment, manage matters independently, and serve as a trusted liaison to internal partners and outside counsel.