Practice Assistant

Honigman is a premier business law firm, based in Michigan with an international practice. Honigman is consistently recognized as one of the 101 Best and Brightest Places to Work, we earned this recognition by recruiting attorneys and staff members with outstanding credentials. Currently, we are looking for a Corporate Practice Assistant/Legal Secretary in our Chicago Office. In addition to our Chicago Office, we have offices in Grand Rapids, Lansing, Ann Arbor, Bloomfield Hills, Kalamazoo, Detroit, MI, and Washington D.C. With more than 350 attorneys working in 60 different areas of concentration, Honigman provides timely and cost-effective counsel to clients in numerous industries.

The Corporate Practice Assistant will provide high-quality administrative support to Corporate attorneys and clients. The position requires a professional, highly motivated, intellectually curious, organized self-starter with the ability to anticipate needs and maintain attention to detail and a deep understanding of ongoing transactions. While the Corporate Practice Assistant will be assigned to support specific attorneys, he/she/they will also work in a team environment with other Practice Assistants and Legal Secretaries to effectively and efficiently meet Firm/client needs.

The position requires superior command of Firm software including MS Office Suite (Word, Excel and PowerPoint), Adobe and Nuance and the document management system. Familiarity with file sharing services (i.e., Liquid Files) and virtual data rooms is a bonus.

• Document Preparation: Uses Firm software to prepare, revise, format and finalize a wide variety of documents including correspondence, memoranda, contracts, leases, conveyance and loan documents and other time-sensitive legal materials. A significant amount of time will be spent preparing and drafting hard copy/electronic closing binders and indexes for a broad spectrum of sophisticated corporate transactions. The Practice Assistant is responsible for proofreading and formatting transaction documents and evaluating compliance with the Firm’s best practices.
• Administrative Support: Interacts on a daily basis with the Firm’s internal departments to facilitate the highest possible standard of legal support to attorneys and clients, including Records and Ethics (processing conflict checks, generating new client/matter forms and managing engagement letters), Accounting (preparing check requests, managing expenses, processing third party and vendor invoices and monitoring client billing), Central Services (managing mail and other delivery services), and Reception and Conference Center/Catering (scheduling and arranging meetings and accommodations).
  
  Coordination of domestic and international travel arrangements in accordance with Firm’s travel policy. Outlook calendar maintenance.
• File Maintenance: Establishes and maintains organized electronic and paper files in compliance with Firm policies.
• Client Service and Teamwork: Upholds the Firm’s client service standards, organizes and prioritizes workflow and balances individual and team efforts to accomplish Firm and client goals. Fosters professional, cooperative and supportive relationships with staff, attorneys, administrators and clients. Anticipates and attends to needs of clients and colleagues. Shares information responsibly and offers ideas and solutions in a team environment.
• Professional Demeanor: Exhibits consummate professionalism in adhering to Firm policies and client service standards. Utilizes discretion and diplomacy to uphold the legal field’s exacting confidentiality requirements in the execution of complex administrative and billable tasks.

• Must have four-year college degree
• Relevant expertise in a legal or corporate environment helpful but not required.
• Must possess superior digital proficiency with a commitment to technological growth.
• Must multitask and prioritize a demanding workflow in a deadline driven environment.
• Must effectively communicate with others by obtaining and sharing information responsibly and in a clear, concise and timely manner.
• Must exhibit personal accountability,…