U.S. Patent Prosecution Specialist

Who We Are

Arent Fox Schiff is an award-winning, globally recognized law firm that delivers sophisticated, innovative, and practical legal solutions to clients around the world. With more than 600 lawyers and policy professionals, Arent Fox Schiff's expertise is sought out by Fortune 500s, start-ups, international governments, non‑profits and trade associations, and private individuals. Our work spans highly complex, global matters as well as the deeply personal issues that shape the lives of individuals and communities.

At Arent Fox Schiff, we know that diverse backgrounds produce different perspectives, richer thinking, and more creative solutions to the challenges our clients face. We hope you share that vision. Join us and take on the challenge of doing meaningful work while helping us build upon a culture that reflects our dedication to diversity, equity, and inclusion. We base all of our employment decisions on merit and do not discriminate on the basis of any legally protected characteristic.

This position can be located in Washington, DC, New York, Chicago, Boston, Los Angeles or San Francisco and will operate on a hybrid schedule.

The U.S. Patent Prosecution Specialist will, with minimal guidance, perform complex and specialized work by providing patent prosecution administrative support to assigned clients. A key component of the position is to provide support for portfolio management, prepare and submit papers to the U.S. Patent and Trademark Office (USPTO), correspond with clients and provide status updates, manage departmental deadlines and personal docket, and monitor and update workflows for assigned clients.

In addition, the U.S. Patent Prosecution Specialist will ensure compliance with policies and procedures implemented by the client and Firm and support the IP Department to ensure client service and satisfaction are achieved throughout all assigned responsibilities.

• Prepare and electronically file documents at the U.S. Patent and Trademark Office (hereinafter "USPTO"), including applications, preliminary/312 amendments, response to notices, petitions, information disclosure statements, issue fees, etc.
• Prepare basic patent documents for client execution and file same at the USPTO, including declarations, assignments, powers of attorney, etc. Prepare and forward reporting letters to clients regarding USPTO communications, such as Formalities Notices. Also, prepare and forward reporting letters to clients regarding USPTO filings.
• Prepare and forward reminders to clients regarding due dates and instructions.
• Review application papers being filed in the USPTO for accuracy and completeness regarding inventors, assignees, priority data, etc.
• If applicable, enter time and the billing description for completed tasks.

• Knowledge of current U.S. prosecution and U.S. Patent laws and rules preferred.
• Knowledge of USPTO online sites and related websites.
• Ability to meet or exceed departmental quality and quantity standards per the Patent Prosecution Department Guidelines.
• Strong sense of accountability, taking ownership over projects and responsibilities and resolving issues proactively.
• Ability to work independently and meet deadlines, including demonstrated ability to work on multiple projects with often competing deadlines.
• Proven problem‑solving skills and good judgment under pressure.
• Ability to resolve issues and concerns proactively, constructively, directly and respectfully.
• Ability to assess risk management issues and understanding when to seek appropriate assistance.
• Demonstrate a positive, service-oriented attitude and a commitment to teamwork.
• Respect for confidentiality of client information.
• Ability to accurately interpret a variety of instructions furnished in written or oral form to synthesize complex and diverse information.
• Meticulous attention to detail, accuracy and thoroughness.
• Ability to communicate effectively with all levels of management, staff and timekeepers.
• Strong technical aptitude and understanding, including ability to quickly learn new software applications.
• Proficient…