Litigation Support Specialist - Motion Call

A mid-size Chicago law firm is seeking a highly skilled Litigation Support Specialist to join our team. This position offers a competitive salary, excellent benefits, and the opportunity to contribute meaningfully to our litigation practice. Please include your resume, cover letter, and salary requirements.

The Litigation Support Specialist will play a key role in supporting attorneys and the docketing team by ensuring accurate and timely handling of motion call responsibilities, case documentation, and records management. This position requires strong organizational skills, attention to detail, and the ability to coordinate effectively across attorneys, docket staff, and other stakeholders.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Accurately and promptly record attorney billable time related to motion calls in accordance with firm guidelines.
• Draft, prepare, proofread, electronically file state and federal court filings, including orders, pleadings, and correspondence, and monitor the status thereof.
• Record motion call results within case management system, update status accordingly, and schedule follow-up hearings as needed.
• Create and maintain the motion call database and weekly reports related thereto.
• Coordinate motion call assignment across various departments.
• Review, download, and manage court documents and records and distribute via task workflow.
• Track new cases on service provider websites.
• Conduct searches on legal and court databases (PACER, Lexis Nexis, Westlaw, Pohlman, and county/state systems).
• Coordinate with opposing counsel, court clerks, and vendors regarding hearings, motions, and filings.
• Maintain organized and accessible case files.

• Bachelor’s degree or equivalent law firm experience.
• Minimum 5 years in a litigation support or legal assistant role.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Familiarity with court rules, procedures, and electronic filing systems.
• Strong written and verbal communication skills.
• Excellent organizational, multitasking, and problem-solving abilities.

• Experience in docketing, time entry, and document drafting.
• Background in insurance defense or asbestos litigation.
• Advanced Microsoft Excel skills.

• Be detail-oriented and highly organized.
• Manage multiple priorities efficiently.
• Take initiative and solve problems proactively.
• Adapt quickly and collaborate effectively in a team environment.

$55,000-$70,000 (DOE). The pay offered for this role may vary based on factors such as job-related knowledge, skills, and experience. Eligible employees may also receive bonus opportunities and other forms of compensation, contributing to a comprehensive total rewards package. Benefits offerings may differ based on location.

In addition to monetary compensation, employees are provided with a robust selection of benefits, including:

• Comprehensive medical insurance plans (PPO BCO, PPO HSA (with an HSA contribution up to $2000), and HMO provided by BCBSIL)
• Dental insurance plans (PPO and HMO provided by Guardian)
• Vision insurance plan (PPO provided by Eye Med)
• Access to a retirement savings plan (We match 100% of the first 3% of salary deferral plus 50% of the next 2% of salary deferral)
• Paid time off (PTO)
• Parental leave
• Commuter benefits
• Short-term and long-term disability coverage
• Accidental death coverage
• Other leave programs

Participation in certain compensation programs and benefits is subject to specific eligibility criteria, which will be communicated during the hiring process.

Our firm is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Military status, or Veteran status.