Procurement Officer Supervisor - UI Health, Materials Management

Job Title

Employees at this level are expert buyers who perform purchasing functions for a variety of specialized products and services, and who advise user departments on the purchase of such items.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

• Serve as the subject matter expert in a specialized area of the healthcare procurement supply chain such as but not limited to Capital, Contracts, Spend Authorization, SCB/OR liaison, Recalls, Pricing Management, etc.
• Preparing bid invitations, selecting qualified bidders, securing quotations, Sole Sources and making awards.
• Issuing Purchase Orders through the applicable Procurement platform within our ERP system(s).
• Acts as a liaison to our OR team and Hospital.
• Ensures all Medical Supply recall notices are addressed in the proper manner
• Prepares reports and correspondence (such as status of requisitions, bids, purchase orders, shipments, and complaints) related to his/her assigned products.
• Following up on open order resolutions and invoice discrepancies.
• Assists in on-the-job training and supervision of Purchasing Officers and clerical staff.
• Creating annual standing orders for IBUY & Banner.
• Coordinate Hospital wide purchasing projects which would include project management, delivery, technology review and procurement decision.
• Provide specialized services, investigate and troubleshoot problems related to procurement.
• Provides oral and written interpretation of policies and procedures, rules and regulations, revised statutes and internal guidelines to campus personnel and vendors.
• Follows the Illinois Procurement Code, Hospital policies and procedures, in addition to the Materials Management Department, guidelines and non-academic policies & procedures are to be followed at all times.
• Assigns and/or participates in other related duties as required, such as, examining expiration dates; reporting inoperable equipment; making visual inventory inspections to maintain adequate stock and supply levels or other projects/duties assigned.
• Perform other related duties and participate in special projects as assigned.

• Work experience performing duties comparable to those performed at the Procurement Officer Specialist level of this series or in positions of comparable responsibility AND/OR
• Six (6) months college credit for course work in any field
  • 30 semester hours equals six (6) months
  • 60 semester hours or Associate's Degree equals one (1) year (12 months)
  • 90 semester hours equals two (2) years (24 months)
  • 120 semester hours or a Bachelor's Degree equals three (3) years (36 months)
  • Master Degree or higher equals four (4) years (48 months)

• 2 years of Operating Room and/or Hospital experience
• Familiarity with Hospital and Operating Room supplies

To Apply:

For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.