Building Facilities Manager

Description

Job Title: Building Facilities Manager

Reports To: Property Manager

Peak Properties is a premier real estate management and investment company founded in the Chicagoland area. We bring decades of industry experience to provide unparalleled real estate services in Chicago and beyond. At Peak, we cultivate a culture of trust, teamwork, and accountability. Empowered to think creatively and provide solutions, we are dedicated to ensuring the best experience for our residents and clients.

The Building Facilities Manager reports to the Property Manager and is responsible for the overall maintenance, operation, and condition of 3 assigned buildings. This role oversees building systems, preventive maintenance, vendors and contractors, safety and compliance, and repairs, working closely with Property Managers, Regional Managers, onsite maintenance teams, facilities leadership, vendors, and contractors. The Building Facilities Manager ensures building issues are identified early, addressed proactively before they become larger problems, and properly documented.

Building Maintenance and Operations

• Conduct regular building walks to identify maintenance needs, safety concerns, and building issues.
• Identify, document, and monitor mechanical equipment and building systems, including HVAC, plumbing, electrical, life safety, elevators, roofing, and access control.
• Troubleshoot building issues, coordinate repairs, and follow through to completion.
• Coordinate all aspects of vacant unit turns.

Preventive Maintenance

• Maintain and oversee preventive maintenance programs for assigned buildings, ensuring all scheduled work is completed and documented.
• Coordinate with onsite teams and vendors to meet equipment service requirements.
• Maintain accurate equipment records, service reports, and maintenance documentation.
• Identify opportunities to reduce recurring issues and repair costs.
• Assist with annual maintenance planning and budgeting.

Vendor Management

• Coordinate and oversee vendors and contractors performing work at assigned properties.
• Obtain and review proposals, scopes of work, service reports, and invoices.
• Verify work is completed according to approved scopes and addresses any outstanding or unsatisfactory work.
• Maintain vendor relationships while ensuring quality, accountability, and timely completion.

Safety, Compliance, and Emergency Response

• Ensure required building inspections, testing, certifications, and safety documentation are maintained.
• Support Facilities safety programs, including PPE, SDS binders, hot work procedures, and other safety requirements.
• Respond to building emergencies, water infiltration, equipment failures, and after-hours issues as needed.
• Coordinate emergency repairs, minimize property damage, and ensure proper follow-up and documentation
• Respond to building emergencies when needed, including after-hours emergencies.

Required

• 3 years of previous experience in facilities, building maintenance, property maintenance, or related field.
• Good understanding of building mechanical systems and general building maintenance.
• Experience working with vendors and contractors.
• Ability to identify building maintenance issues and communicate the appropriate next steps.
• Strong organizational skills and ability to manage multiple buildings and projects.
• Good communication and follow-up skills.
• Ability to work independently and make decisions when needed.
• Basic computer skills, including Microsoft Office and maintenance or property management software.
• Valid driver's license and reliable transportation.

Preferred

• HVAC, electrical, plumbing, or mechanical experience.
• Multifamily or commercial building experience.
• Preventive maintenance experience.
• V…