Maintenance Planner

The maintenance planner maximizes equipment reliability and operational efficiency by planning, scheduling, and coordinating preventive, predictive, and corrective maintenance. This role collaborates with Maintenance, Operations, Engineering, and Purchasing to minimize production downtime in a safe, cost-effective manner.

• Develop, maintain, and coordinate weekly and long-term maintenance schedules in collaboration with Maintenance Supervisors and Operations leadership.
• Plan preventive, predictive, and corrective maintenance activities to minimize equipment downtime and production disruptions.
• Create detailed maintenance work packages through on-site reviews with Engineering, Maintenance Supervisors, and mechanics, including job scopes, labor estimates, required parts, tools, access requirements, and safety considerations.
• Prioritize maintenance work orders based on equipment criticality, operational requirements, and safety considerations.
• Coordinate planned equipment shutdowns and maintenance outages with Operations and Engineering to ensure efficient execution.
• Identify opportunities to combine maintenance activities to improve labor efficiency and reduce equipment downtime.
• Maintain and manage a backlog of maintenance work orders, ensuring timely planning, scheduling, and follow-up.
• Develop, review, and continuously improve preventive maintenance programs for production equipment and facility systems.
• Ensure preventive maintenance activities are properly scheduled and completed in accordance with established requirements and standards.
• Analyze equipment failures, maintenance histories, and recurring issues to identify reliability improvement opportunities.
• Collaborate with Maintenance and Engineering to implement corrective actions that reduce unplanned downtime and improve equipment performance.
• Support predictive maintenance initiatives, including vibration analysis, oil analysis, thermography, and other condition-monitoring programs.
• Assist in establishing equipment maintenance standards, procedures, and best practices.
• Utilize the Computerized Maintenance Management System (CMMS) to create, plan, schedule, track, and close maintenance work orders.
• Ensure work orders contain accurate equipment information, labor estimates, materials, and detailed maintenance instructions.
• Maintain accurate equipment maintenance histories and records within the CMMS.
• Monitor work order completion rates, preventive maintenance compliance, and maintenance backlog, and report on these metrics regularly.
• Identify opportunities to improve CMMS data accuracy, reporting quality, and overall system utilization.
• Generate maintenance reports and provide updates to maintenance leadership regarding planned work, outstanding work orders, and equipment reliability trends.
• Coordinate with Purchasing, Stores, and Maintenance personnel to ensure necessary spare parts, materials, and tools are available before scheduled maintenance activities.
• Identify long-lead-time materials and coordinate procurement activities to prevent maintenance delays.
• Assist in identifying critical spare parts and establishing appropriate inventory levels to support equipment reliability.
• Support inventory optimization initiatives to balance equipment reliability requirements with inventory costs.
• Coordinate outside contractors and vendors when specialized maintenance services are required, ensuring scope, timing, and resources are aligned.
• Verify that labor, materials, and equipment resources are available before maintenance work is scheduled and released.
• Analyze maintenance performance data and recommend improvements to planning processes, scheduling effectiveness, and equipment reliability.
• Track and report key maintenance performance indicators, including PM compliance, planned versus unplanned maintenance, schedule compliance, work order backlog, mean time between failures (MTBF), mean time to repair (MTTR), and equipment downtime.
• Participate in root cause analysis investigations for significant equipment failures and contribute to corrective action plans.
• Identify opportunities to reduce maintenance costs, improve productivity, and increase equipment availability.
• Support the development and implementation of maintenance standard operating procedures and continuous improvement initiatives.
• Ensure maintenance plans incorporate applicable safety requirements, including lockout/tagout (LOTO), confined space entry,…