Grants & Finance Manager

Open Position:
Grants & Finance Manager

About The Solutions Project

The Solutions Project believes that the people most impacted by the climate crisis hold the keys to mitigate and solve it. We accelerate the effectiveness of climate action in the United States by centering the solutions, voices, and power of frontline communities. Our work ensures that these communities shape our collective response to climate change, building a world where everyone has access to clean air, water, energy, and land.

To fulfill this mission, The Solutions Project (TSP) funds, amplifies and connects grassroots climate justice organizations. This work centers around grantmaking and innovative narrative communications work to advance and celebrate grassroots climate action. The organization's current 5-year plan aims to mobilize $100M and reach 100 million people through narrative and communications activities.

To date, TSP has moved nearly $60M to more than 300 grassroots organizations. Reflecting the disproportionate impacts of the climate crisis on disinvested communities, many grantee partners are led by Black, Indigenous, Immigrant, and people of color leaders, and by women. Our most recent impact survey showed that in a 3-year period TSP’s grantees supported more than 1 million people with their climate solutions and benefited over 100 million through their climate campaign and policy wins.

Our narrative and communications programs have contributed to a seven-fold increase in clean energy news featuring communities of color.

TSP and its CEO have won accolades and awards including the 2020 Fast Company Most Innovative Non-Profit Award, the 2023 inaugural TIME Magazine CO2 Earth Award, and the 2024 McNulty Prize. TSP is at the forefront of Solidarity Philanthropy, which builds on the foundation of trust-based Philanthropy with practices defined by grassroots organizers and in racially-conscious movement work.

The Grants & Finance Manager is a full-time, remote, individual contributor (not a people-manager or supervisor) role that will oversee all aspects of grants management and revenue tracking, while also supporting day-to-day finance operations. Reporting to the Managing Director of Finance & Operations, the Grants & Finance Manager will ensure accurate financial monitoring, compliance with funder requirements, and smooth coordination with the external accounting team.

The Manager will work closely with development, operations, and program staff to support grant monitoring and reporting, as well as general finance operations, helping to safeguard the organization’s financial health.

In the short term (3-9 months), the Manager will focus on improving grants monitoring & reporting on a monthly basis as well as bringing more ?nancial operations in-house (tracking cash and donations, creating revenue packages with supporting documentation for accounting, reviewing invoices for proper coding and data entry, etc.). In the long term (9 months+), the Manager will take on other finance, operations, and compliance responsibilities and projects, including but not limited to charitable solicitation registration, vendor contract management, and payroll.

This role is ideal for someone with strong attention to detail who can bring structure to the grants and finance operations of a growing and ambitious organization.

• Maintain updated documentation for all grants, including grant award letters, budgets, and authorized spending plans.
• Monitor the on-line banking system and donation portals daily and create " revenue packages" with accurate documentation (in coordination with Development) to support proper recording of cash and revenue transactions by the accounting team.
• Prepare weekly cash/donations reporting to management & relevant staff.
• Update and manage project/ grant codes across relevant finance and accounting systems.
• Support the design and maintenance of the grant launch process across the organization, in coordination with Development and MD of Finance & Operations.
• Develop and maintain time & effort tracking process to improve staff salary & benefit allocations to projects and grants; train staff accordingly.
• Prepare financial reports and analysis for donors and management, as scheduled and upon request.
• Track the spend-down of all grants and support the monthly accounting close by:
  • reviewing GL detail for accuracy, with a specific focus on project/grant allocations, and send reclassification requests to the accounting team,
  • entering initial and adjusted project/grant budgets to the accounting system,
  • running BtA reports by project/grant & conducting variance analysis,
  • sharing reporting and analysis by project/grant with staff.
• Ensure compliance with grant agreements, including donor restrictions, reporting requirements, and audit readiness.
• Reconcile accounting records to Development Salesforce database monthly.
• Complete additional grant & revenue reconciliation,…