Occupancy Planner

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We are looking for an Occupancy Planner in Chicago to join our Occupancy Planning and Management Account team.

What this job involves -
- As Occupancy Planner, you will be responsible for tracking, analyzing, and managing the space in our clients Chicago office location. You will then use space and occupancy information to develop strategies, scenarios, space plans and projects for the Chicago site. This will be considered a hybrid role with an on-site requirement 3-4 days a week, as needed, to work from our clients office location in Chicago, with the opportunity to work remotely at times.

Your key responsibilities will be centered around the following activities:

Strategic Planning

* Collaborate with Transactions teams to align occupancy strategies with market conditions

* Support lease renewal negotiations with occupancy impact analysis

* Create responsive, efficient, and future-ready workplace strategies aligned to the client's Hybrid Workplace model.

* Monitor occupancy metrics and trends to identify optimization opportunities

* Provide data-driven insights for strategic real estate decisions.

Space Planning

* Create detailed space allocation reports, plans and layouts:
Workplace programming, test fits, furniture planning, neighborhood planning and tactical planning.

* Through Utilization and Attendance analysis create responsive, efficient and future-ready workplace environments.

* Develop comprehensive occupancy forecasts and space utilization models.

* Create and maintain scenarios for space reconfiguration and relocation planning.

* Provide project management support to oversee major space reconfiguration from planning to execution.

* Oversee design initiatives, branding, furniture selection, and beyond ensuring local projects align to our clients global hybrid workplace design standards.

* Work with architects, project managers, facilities teams and vendors to execute space plans.

Space Data Management

* Keep floorplan layouts, space types, furniture and employee allocations up to date.

* Regular data auditing, portfolio site alignment maintaining strong relations with site contacts to improve data accuracy.

* Sustain accurate occupancy records and metrics in the CAFM system (FMS Space) as well as how we share or report the data and insights.

* Generate regular occupancy reports and performance metrics, include monthly headcount reporting, portfolio reporting, & ad-hoc space, lab, Business Unit, and headcount analysis requests.

* Conduct comparative analysis of occupancy performance across Chicago site in relation to our clients 3:2 hybrid workplace model.

* Manage technology integration by supporting site set up of the client's Mobile Workplace App used for space bookings, way finding, office information and more.

* Ad-hoc project requests; potential stretch assignments with collaboration across service lines and end users.

* On-going process improvement and documentation in partnership with our global Occupancy Planning team.

Additionally, your responsibilities will continue with using the space and occupancy data to provide space planning, and strategic planning solutions leveraging BI & AI including but not limited to the following activities:

Business Intelligence & Artificial Intelligence

* Extract and analyze data to support in the BI Dashboard development initiatives of Occupancy Planning, our client, and the Account.

* Contribute to integrations and pilots of AI capabilities to increase productivity and strengthen deliverables and insights.

Below are skills and experience that we are looking for:

* Hands on space planning experience in a large office…