Director of Operations

The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency.

The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.

The Operations Director (OD) will be a practicing Catholic, supporting the Catholic Church teachings, mission and values, serving as the professional administrator and strong strategic leader for the St. John Paul II Newman Center within the Archdiocese of Chicago. The OD assists the Director & Chaplain of the Newman Center with the stewardship of the human, financial, and physical resources of the parish, in accordance with Archdiocesan policies and guidelines.

This role will be responsible for day-to-day operations of the Newman Center, while aligning operational strategies with the Newman Center's mission.

In this critical role, the OD will possess a Service Mindset, while being entrusted with highly confidential information, to work closely with the Chaplain and the appropriate Archdiocesan administrative staff, and to drive positive financial and operational performance of the Newman Center. The OD demonstrates the ability to identify opportunities for improvement, evaluate issues and situations, and propose and implement recommendations/solutions.

FINANCIAL MANAGEMENT

• Works with the Archdiocesan accounting staff to prepare, evaluate, and communicate the Newman Center budget, annual report, profit & loss, balance sheet, accounts receivable, accounts payable, and general ledger.
• Manages and processes purchasing card expenses, including allocations and monthly reports.
• Processes all invoices, check requests, and employee expense reimbursements and manages the invoice log to make sure all checks are sent to their respective vendors in a timely manner.
• Supervises payments for regular bill payments for the Newman Center (700 S Morgan) and rectory building (826 S Morgan) and seeks out more efficient ways to manage bills.
• Develops monthly variance reports and reforecasts. Reviews all reports with the Chaplain, Director of Development, and Newman Center Advisory Board.
• Ensures proper internal controls are in place and followed.
• Serves as Newman Center representative to banks, manages accounts, and identifies and resolves discrepancies.
• Oversees purchasing, contract negotiations, and vendor relationships.
• Assists the Director of Development with capital campaign pledges and collections, fundraising events, annual appeals, Newman Center offertory collections, and stewardship.
• Utilizes Archdiocesan best practices.
• Confirms that all federal, state, and local taxes are paid in accordance with federal, state and local regulations and that tax-exemption is honored when applicable.

BUILDINGS MANAGEMENT

• Manages major and minor repairs, renovations, and capital projects in accordance with Archdiocesan policies.

• Acts as liaison to Archdiocesan administrative agencies.

• Manages custodial maintenance functions for the Newman Center and the rectory building.

• Supervises the Newman Center's security, leasing, rental, facility usage, and scheduling and acts as a liaison to local government agencies (as needed).

• Maintains inventory of janitorial, office, food/beverage supplies, and paper products for the Newman Center.

HUMAN RESOURCES MANAGEMENT

• Works closely with the Vicariate Human Resource Manager regarding all HR policies.

• Oversees and manages the recruitment, scheduling, paperwork, and accountability of the Newman Center's Student Workers

• Manages the onboarding of new staff members and student workers, including keys, in-services, etc. as applicable.

COMMUNICATION/INFORMATION

• Tracks the Newman Center event attendance and manages a database to monitor student…