Vice Provost Budget and Administration

Vice Provost for Budget and Administration

Pay Range: $225,000 – $275,000 per year.

Compensation Statement: The pay range listed reflects the anticipated base compensation for this role. Actual compensation will be determined based on skills, experience, education, and internal equity.

Benefits Eligibility: Our commitment to employee well-being is reflected in our competitive benefits package located here: https://(Use the "Apply for this Job" box below)./benefits

Reporting directly to the Provost and serving as a senior strategic and operational leader to the Provost and their senior staff, the Vice Provost for Budget and Administration (VPBA) will have responsibility for budget development and management for the Office of the Provost and all academic units including colleges and institutes; academic space management and facilities prioritization; and other administrative functions across the academic units.

The Vice Provost serves as the senior administrative liaison on behalf of the Provost with the Deputy CFO, Vice President Human Resources, CIO, and Vice President Administration and will also be responsible for the day-to-day management of the Office of the Provost.

• In partnership with the Provost, Chief Financial Officer and Deputy Chief Financial Officer lead the annual budget development process for colleges, institutes and administrative units reporting up to the Provost.
• Work in partnership with the Vice President for Enrollment Management in establishing and monitoring multi-year enrollment, revenue and financial aid targets for degree and non-degree programs.
• Review and approve new academic program/degree offering proposals for financial viability and space needs.
• With college deans and enrollment management produce and maintain multi-year financial plans.
• Create and maintain college, program and course level financial analytics including executive dashboards and financial reporting that support academic and administrative decision making.
• Manage the Provost Office P-Card utilization and reconciliation, approve new P-Card applications on behalf of the Provost and ensure the proper reconciliation of monthly P-Card activities across the colleges and other academic units.
• Hire, train, mentor and supervise financial leads in colleges and institutes.
• Through regular communications and supervision enforce financial discipline and compliance with unit budgeting across the fiscal year.
• With the Vice Provost of Research create a methodology and manage the allocation of indirect cost recovery funds to the colleges, institutes and principal investigators of externally funded grants.
• In conjunction with central finance staff ensure the proper set up, management and close out of faculty start up, indirect cost recovery, gift and endowment funds.
• Proactively identify and resolve issues with accounts payable and procurement which impede service to faculty and staff.

• In close partnership with the Vice President for Administration and Associate Vice President for Facilities manage annual space inventory of colleges, institutes and administrative units reporting to the Office of the Provost.
• Seek efficiencies in space utilization across academic units and develop an equitable cost allocation methodology for space utilization to inform the budget process.
• In consultation with the Vice President for Administration, Associate Vice President for Facilities and Chief Information Officer set priorities and approve academic space renovations and capital budgets in consultation with the Provost.
• Partner with the Vice Provost for Research to manage the utilization of research space, approve research lab renovations, and seek efficiencies for shared spaces and specialized equipment.
• Partner with the Experiential Lab Manager to manage the utilization of student focused “teaching and discovery” makerspaces and labs.
• In coordination with the Registrar and Vice Provost for Academic Affairs, maximize the utilization of classroom space.
• Coordinate efficiencies for building security with Vice President for Administration.