Facilities Operations Coordinator

Job Title:

Writers Theatre
Position:
Facilities Operations Coordinator

Location:

Glencoe, IL (in-person)
Department:
Director of Production and Facilities
Classification:
Full Time;
Exempt;
Annual
Salary: $60,000 based on experience, benefit eligible

Writers Theatre (WT) is a nationally recognized, award-winning theater company located on Chicago’s North Shore, acclaimed for its intimate productions, bold new work, and exceptional artistry. With a commitment to telling powerful stories and serving as a cultural anchor in our community, we strive to create transformative experiences both on and off the stage. In 2016, Writers Theatre opened a new, state-of-the-art facility designed by the award-winning and internationally renowned Studio Gang Architects, led by Founder and Design Principal Jeanne Gang, FAIA.

With an annual operating budget of $6.5 Million, the theatre, now in its 34th season, is a major Chicagoland cultural destination with a national reputation for excellence, being called “America’s finest regional theater company” by The Wall Street Journal. Under the leadership of Executive Director Kathryn M. Lipuma and Alexandra

C. and John

D. Nichols Artistic Director Braden Abraham, the company is charting a path forward for its future.

Writers Theatre seeks a Facilities Operations Coordinator to oversee the facility maintenance and operations program for all Writers Theatre facilities, ensuring complex building systems continue to perform their intended function for all occupants. The Facilities Operations Coordinator is responsible for the proactive care and upkeep of all facility grounds and assets, while coordinating daily support services in a cost-effective manner. This position ensures that productivity, efficiency and safety standards are met in support of the Theatre’s business operations and in the delivery of artistic programming.

• Serves as a first responder for facilities related issues
• Provides safe and comfortable built environment for artists, patrons, employees and visitors
• Manages vendor relationships/evaluates potential vendors for cost, cultural fit, and added value
• Oversees the work of service providers to ensure contract compliance, scope/workmanship is completed to satisfaction, and budget/schedule terms are met
• Oversees and coordinates planned and unplanned maintenance of major equipment and systems, including HVAC, BAS, ancillary systems, building envelope, carpentry, doors, electrical/lighting systems, elevators, grounds/landscaping, plumbing systems
• Performs light maintenance and repairs for work that does not require a contractor
• Aligns daily tasks with the objectives set in short-term and long-range planning
• On-call for after-hours building emergencies except for approved time off
• Oversees the commercial cleaning, sanitizing, and disinfecting program
• Oversees and performs regular building rounds to proactively identify deficiencies/quality control
• Assist Management with sourcing service providers that meet the needs of the theatre’s quality levels
• Develops an inventory management system and maintains a critical parts inventory for business essential systems and components
• Communicates building related issues effectively with management and coworkers
• Provides regular status updates to Management
• Interfaces regularly with the Computerized Maintenance Management System, ensures timely completion of work orders, maintains comprehensive records of operating manuals and service histories, and updates the asset inventory database
• Contributes to the financial forecasting process and monitors expenditures in the operating budget
• Makes recommendations and develops cost estimates for future resource needs
• Serves as a key member of the project team contributing to feasibility, scope development, request for proposal, coordination, supervision, and close out
• Works with Management to measure, monitor, and implement sustainability initiatives
• Measures, evaluates, and makes recommendations for improvement of quality control
• Ensures compliance status for regulated building systems
• Collaborates with the Safety Committee on implementing workplace…