Assistant Director, Office Management and Operations

## Assistant Director, Office Management and Operations Apply remote type:
Hybrid locations:
Charles M. Harper Center time type:
Full time posted on:
Posted Todayjob requisition :
JR34453
** Department
* * Booth Polsky Center:
Operations
** About the Department
** The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.
Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.
Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.
As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

For more information about the University of Chicago Booth School of Business, please visit: http://(Use the "Apply for this Job" box below)..
** Job Summary
** The Assistant Director of Office Management and Operations, is the central point of contact and operational lead for the shared suite housing the Polsky Center for Entrepreneurship and the Rustandy Center for Social Sector Innovation, overseeing day-to-day functions including front desk operations, procurement, vendor management, facilities coordination, and contract and payment processing. This role utilizes strong organizational skills, sound judgment, and the ability to collaborate effectively across both Centers.
This position is not eligible for employer-sponsored employment authorization.
** Responsibilities
* ** Leads suite operations and administrative coordination, ensuring a highly functional, professional, and service-oriented environment; establishes processes that support efficient facility usage, resource allocation, and day-to-day operational continuity.
* Orchestrates logistics for space utilization and shared services, including room scheduling, parking coordination, and audiovisual support for internal and external stakeholders; ensures consistency and responsiveness in service delivery.
* Maintains oversight of workspace standards and facility readiness, ensuring shared spaces are consistently prepared, well-maintained, and aligned with organizational expectations; implements processes to support operational efficiency and user experience.
* Coordinates with facilities and external service providers to manage maintenance requests and ongoing space improvements; monitors resolution timelines and ensures accountability in service delivery.
* Oversees the end-to-end contract administration process for the Polsky Center, including submission, execution tracking, and compliance with institutional requirements; establishes and maintains vendor relationships and onboarding workflows across financial systems, such as Payment Works, Oracle, and SSOM.
* Manages financial operations supporting programmatic activity, including the review and processing of purchase orders, payments, and reimbursements; ensures alignment with budget parameters and institutional policies for a range of stakeholders, including external partners and program participants.
* Serves as a subject matter resource for expense management and financial procedures, advising staff on Concur/GEMS processes, travel policies, and Chart of Accounts (COA) usage; develops and delivers training to promote accuracy, compliance, and timely processing.
* Directs procurement and inventory management for operational and programmatic needs, including vendor sourcing, quote evaluation, and supply chain coordination; maintains centralized tracking systems and ensures optimal inventory levels to support ongoing activities.
* Partners with program and events teams to support execution of key initiatives, providing operational leadership for event setup, logistics coordination, and post-event breakdown.
* Serves as a central point of contact and ambassador for the Centers, managing front-facing interactions and inquiries with professionalism; ensures consistent service standards and coverage through proactive scheduling and oversight.
* Leads the…