Campus Operations Manager

Career Opportunities with Distinctive Schools of IL

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Job Title: Campus Operations Manager
Location: CICS Bucktown- 2235 N Hamilton Ave, Chicago, IL 60647
Reports To: Principal
Salary: Starting at $70K based on experience and other credentials
Employee Type: Regular Full Time

Distinctive Schools creates diverse, joyful, welcoming communities rooted in social justice and rigorous learning. We support all learners to be engaged, curious, and to achieve their full potential. Our students become confident advocates, creative problem-solvers, and collaborative leaders.

A Distinctive Schools Campus Operations Manager will work closely with the School Principal to ensure all financial and operational compliance for the school to ensure the leadership team is able to focus on academic excellence.

• Conduct annual audits
• Responsible for overseeing monthly expense reports
• Support all purchasing processes with School Principal approval
• Process, verify, and deposit all monies received and submitted
• Process & verify payroll for salary & hourly employees at the respective campus
• Work with the School Principal and Distinctive Schools to manage the school’s budget, finances, reports and relationships with outside vendors throughout the school year

• Supervise and Evaluate following positions
  • Administrative office personnel
  • Before and After School Coordinators and staff in close partnership with Community School Coordinator
  • Cafeteria and food service partners
  • Maintenance, Custodians, Engineers and Security personnel
  • School Monitors
• Responsible for employee on-boarding and off-boarding, including: asset collection, maintenance, and reassignment
• Manage Time and Attendance for respective personnel
• Oversee After-Care payments and Before-Care stipends
• Manage payroll for campus staff
• Manage Paid Time Off (PTO) for campus staff

• Support the facilities team through ordering and management of facilities budget
• Complete school walkthroughs twice per day
• Ensure instructional materials, furniture, and equipment are properly stored and accessible
• Manage facility contractors and works with CICS Facilities Manager on building projects
• Work with appropriate staff to ensure hallway and general facility decor are updated and maintained

• Serve as school point person for all instructional technology and student information systems
• Work closely with Distinctive Schools’ Technology Team to troubleshoot and solve day-to-day technology issues
• Direct the full process of student and school information systems
• Oversee the creation and distribution of progress reports and report cards
• Ensure smooth management of student and family orientations, parent/teacher conferences, receipt of student/ family deliverables and organization of new and returning family orientation

• Ensure school-wide compliance with health and safety laws
• Work with the School Principal to prepare for charter school site and renewal visits, Distinctive Schools accountability site visits, and audits
• Oversee testing coordination and work with the special projects coordinator to ensure standardized tests (including NWEA and PARCC) are properly administered, stored, and returned

• Ensure appropriate personnel are aware of student and staff schedules
• Oversee coverage schedules and ensure all posts are covered, including: before school, lunch, and after school
• Assist in scheduling family-teacher conferences, interviews for staff, family events, standardized…