Assistant Director, Programs and Operations

Assistant Director, Programs And Operations

The Assistant Director, Programs and Operations serves as a key operational and administrative partner to the Faculty Director, supporting the day-to-day management and long-term success of the Chookaszian Accounting Research Center (CARC). This position is responsible for overseeing center operations, budget administration, faculty support, data and information management, strategic initiatives, and program coordination. The Assistant Director manages the Center's financial activities, maintains operational systems and databases, supports faculty recruitment and engagement efforts, and contributes to initiatives that expand the visibility, reach, and impact of the Center.

The role also coordinates workshops, faculty meetings, and select conferences and events that support the Center's mission.

Responsibilities include:

• Serving as the primary administrative and operational partner to the Faculty Director, supporting strategic priorities, special projects, faculty engagement efforts, and the overall management of Center operations.
• Managing the Center's annual operating budget, including forecasting, expense approval, financial tracking, reconciliations, and maintaining real-time budget reports for the Faculty Director.
• Preparing monthly budget analyses, projections, and financial reports and supporting the annual budget planning process to ensure effective stewardship of Center resources.
• Supporting the development and implementation of strategic initiatives that enhance the visibility, reach, impact, and long-term growth of the Center.
• Identifying and evaluating opportunities for new programs, services, research initiatives, and other forward-looking projects that advance the Center's mission and value stakeholders.
• Coordinating research support activities, surveys, data collection efforts, and other initiatives that strengthen the Center's research capabilities and impact.
• Preparing reports, presentations, briefing materials, and other analyses to support Center planning, faculty activities, and leadership decision-making.
• Managing faculty recruitment logistics and processes, serving as the primary point of contact for candidates; and coordinating interviews, visits, meetings, and related activities.
• Providing administrative and project support to faculty related to research initiatives, meetings, communications, and other Center activities.
• Managing relationships with vendors and external partners, including contract coordination, invoice processing, expense tracking, and payment administration.
• In partnership with Booth Marketing, overseeing and maintaining the Center's website, digital content, and communication channels to support engagement and outreach efforts.
• Coordinating the planning and execution of weekly workshops, seminars, and faculty meetings, including scheduling, communications, registrations, and logistical support.
• Planning and managing occasional conferences, summits, and special events, including project management, stakeholder coordination, travel arrangements, vendor management, and event-day support.
• Performing some routine and complex assignments for the unit usually in the areas of finance, event planning or support services. Initiating the hiring process of students and staff for a unit, which includes the processing of payroll.
• Assisting in the monitoring of the various financial and budgetary activities, including vendors contracts. Preparing and monitoring the budget for a unit.
• Performing other related work as needed.

Minimum qualifications include a college or university degree in a related field and 2-5 years of work experience in a related job discipline. Preferred qualifications include a bachelor's degree, administrative and operational experience, event and program management experience, demonstrated proficiency with MS Office, understanding of payment processing and financial systems, and a professional demeanor.