Marketing & Business Development Coordinator

At Mac Kay, we believe great people are the foundation of our growth and success. We are in an exciting phase of expansion, creating new opportunities for our employees to take on meaningful work, collaborate across disciplines, and build long‑term careers. Whether your role is technical or part of our support services team, you play an important role in delivering high‑quality work and helping our projects succeed.

Location: Chicago, IL (full‑time)

The Marketing & Business Development Coordinator supports the firm’s growth by preparing compelling proposals, coordinating client development initiatives, and executing business development strategies. This position works closely with technical staff, market sector leads, and the broader marketing team to support pursuit efforts and build client relationships.

• Develop and draft Requests for Qualifications/Proposals (RFQ/Ps), Statements of Qualification (SOQs), and related materials.
• Manage proposal schedules, coordinate input from multiple team members, and ensure timely, high‑quality submissions.
• Coordinate debriefs with clients after submittals (win or loss) and summarize learnings for internal review.

• Assist in creating and maintaining client capture plans.
• Support logistics and coordination for client appreciation programs and events.
• Track and update client demographic and relationship data in Deltek VantagePoint.
• Support internal and external components of the client assessment process.

• Collaborate with the Director of Marketing and Business Development and Market Sector Leads to support the execution of marketing plans.
• Coordinate conference and tradeshow participation, including logistics and follow‑up.
• Assist with the preparation of BD reports, analytics, and tactical meeting summaries.
• Maintain CRM data on clients, pursuits, and opportunities in Deltek VantagePoint.
• Support digital marketing campaigns in partnership with the Web and Social Media Specialist.
• Stay current on industry trends, competitors, and market opportunities.

• Bachelor’s degree in Marketing, Communications, Business, or a related field preferred; equivalent experience in lieu of a degree acceptable.
• 2+ years of experience in marketing, proposal coordination, or business development (A/E/C industry a plus).
• Proficiency in Google and Adobe InDesign.
• Familiarity with CRM systems (Deltek VantagePoint preferred).
• Excellent written and verbal communication skills.
• Strong attention to detail and organization.

• Deadline‑driven with the ability to manage multiple priorities.
• Collaborative and team‑oriented.
• Curious and eager to learn about the firm’s markets and services.
• Professional, proactive, and adaptable.

Mac Kay is an infrastructure and environmental services firm built on more than 50 years of experience. We prioritize people, encourage balance, and provide opportunities for growth, ownership, and professional development.

• Medical (including HSA High‑Deductible option), Dental, Vision, FSA, and Supplemental Life Insurance plans.
• 100% company‑paid Life Insurance, Short‑Term Disability, and Long‑Term Disability coverage.
• 401(k) plan with up to a 4% match.
• Paid vacation and sick time, 11 paid holidays, and employee ownership options.
• Licensure expense coverage and annual performance bonuses.

US Pay Range: $30 USD – $35 USD (inclusive of all bonuses and benefits).

Employment requires passing a pre‑employment background check and drug screen. As a federal contractor, we participate in E‑Verify and are proud to be an Equal Employment Opportunity Employer. Open until filled.