Marketing Coordinator

Job Title:

Marketing Coordinator

Organization:
Collaboraction Theatre Company

Our Mission:
Collaboraction builds knowledge, empathy, dialogue and action around oppression and inequity through live theatre, film and online interactive programs that leverage the power of storytelling and community to cultivate positive social change.

Position Type:
Part-time, 1099 contract

Reports To:

Executive Director

Collaboraction is seeking a highly organized, deadline-driven Marketing Coordinator to serve as the operational hub for all promotional activity across our productions, collaboration events, and off-site happenings. This is a coordination-first role: you will take our programming calendar and turn it into a working promotional pipeline — making sure every event has the digital and print assets it needs, on time, so that our team can maximize awareness and ticket sales for every show and partnership.

You’ll work closely with the Executive/Artistic Director, our graphic designer, our producers, and our space/event rentals team, keeping everyone aligned on timelines and deliverables so nothing slips through the cracks.

This role is a hybrid mix of remote and onsite work. Onsite presence is expected a minimum of 1 day per week (Tuesdays preferred), with up to 3 days onsite as needed depending on what’s happening on the calendar that week.

During major events (e.g., Utopian Ball), expect an all-hands-on-deck dynamic — additional onsite days and flexibility to shift priorities on short notice should be anticipated during those weeks.

• Own the marketing production calendar, working backward from each event’s date (including off-site collaborations and rentals) to set realistic deadlines for assets, approvals, and launch.
• Flag events that need extra promotional lead time and build in buffer before they become urgent.
• Keep a live master schedule that shows, at a glance, what’s due, what’s in progress, and what’s overdue.

• Write and distribute clear, complete creative briefs to the graphic designer quickly after event details are confirmed — no bottlenecks on the marketing end.
• Track all requests through to delivery, follow up proactively before deadlines (not after they’re missed), and manage revisions so final art comes back on schedule.
• Serve as the point person the designer, producers, PR, Social Media team, and rentals/space team can come to for what’s needed and by when.

• Get new event and ticketing information onto Collaboraction.org promptly and accurately, coordinating with the web/graphic designer as needed.
• List events on third-party platforms — Eventbrite, Do312, and others as needed — keeping details, dates, and ticket links current.
• Post and update event listings (postings only) on X, Tik Tok, and Facebook, with particular attention to Facebook Events.
• Proofread and QA all public-facing listings before they go live.

• Coordinate directly with the Social Media Manager to ensure the editorial calendar reflects the current programming schedule.
• Proactively flag when the calendar needs to adjust — new events added, dates changed, priorities shifting — so content doesn’t fall behind.
• Provide the Social Media Manager with assets, key messaging, and timing needs for each campaign.
• Some experience working with Adobe Photoshop, Canva, InDesign, etc. creating copy, and short form video such as reels
• Ability to post on social media platforms
  -X, Tik Tok, FB events
• Ability to use apps such as Mailchimp, Eventbrite, Give Butter, etc

• Identify major events and high-priority ticket-sales windows early, and schedule boosts/ad buys accordingly.
• Coordinate budget, timing, and targeting for paid campaigns with leadership, adjusting spend as ticket sales data comes in.

• Support media outreach and earned media strategy alongside paid promotion — press releases, media lists, listings, and pitch coordination.
• Help ensure messaging is consistent across earned, owned, and paid channels.

• Write…