Marketing Coordinator

Nicolaides Fink Thorpe Michaelides Sullivan LLP is looking for a Marketing Coordinator to join the firm’s Chicago office and become an integral part of its administrative support team.

The Marketing Coordinator will provide executional, operational, and project coordination support for the firm’s marketing and business development function. Working closely with the Marketing Manager, this role will help maintain marketing systems and materials, support attorney, office, and practice needs, assist with client-facing initiatives, and contribute to efforts that enhance the firm’s visibility, client experience, and market position.

This is a hands-on, detail-oriented role for someone who thrives in a collaborative, fast-paced professional services environment and is comfortable managing deadlines, coordinating across teams, and supporting a broad range of marketing and business development initiatives.

Nicolaides is a preeminent insurance coverage law firm, dedicated to exclusively representing the interests of the insurance industry around the world. Our attorneys represent clients in high exposure coverage disputes before federal and state trial and appellate courts, as well as arbitration panels across the U.S. and abroad.

This is a full-time, non-exempt role. The annualized base compensation range for this position is $65,000 to $75,000, based on a 35-hour workweek, with eligibility for overtime, as needed.

Once fully trained and familiar with the job duties, the firm offers a hybrid work schedule.

Primary duties, responsibilities, qualifications, education, and experience requirements are outlined below.

• Coordinate and track awards, rankings, and recognition submissions, including deadlines, requirements, attorney nominations, supporting materials, and results.
• Assist with collecting representative matters, case details, attorney experience, supporting documentation, and related contact information.
• Coordinate outreach, follow-up, and information gathering efforts as directed.
• Track media coverage, recognition results, submission outcomes, and related materials for review and future use.
• Support the use of rankings, recognitions, media coverage, attorney credentials, and related materials across firm marketing channels.

• Draft, edit, proofread, format, and help maintain routine website and digital content, including attorney biographies, news items, thought leadership, representative experience, speaking engagement write-ups, firm announcements, social media posts, and internal communications.
• Support content scheduling, posting, distribution, and engagement tracking across digital channels.
• Create social media graphics, event invitations, presentations, and other visual assets using PowerPoint, Canva, Adobe Creative Suite, and related tools.
• Help organize and repurpose content across digital, internal, and client-facing channels.
• Maintain organized content files, image assets, templates, and related communications materials.

• Assist with client-facing materials, including pitch decks, RFP/RFI responses, matter-specific collateral, attorney credentials, and practice materials.
• Help maintain experience banks, representative matter summaries, attorney credentials, and reusable pitch/proposal content.
• Gather information and coordinate updates across practices, offices, and attorney teams.
• Conduct research, as directed, on industry trends, client initiatives, prospects, conferences, organizations, and related business development opportunities.
• Track business development follow-up items, deadlines, materials, and related action steps.

• Coordinate logistics for firm-hosted events, including client training programs, internal events, receptions, and other client-facing programs.
• Support the firm’s participation in sponsored events, including conferences, industry programs, bar association events, charity events, and related opportunities.
• Create and coordinate event materials, including invitations, RSVP forms, attendee lists, reminders, nametags, signage,…