Marketing Specialist, Events & Programs

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Regular Full-Time Professional Chicago, IL, US

Salary Range: $48,000.00 To $52,000.00 Annually

POSITION:

Marketing Specialist, Events & Programs

DEPARTMENT:
Marketing & Communications

REPORTS TO:

Senior Director, Civic Strategy

PAY GRADE:4

SALARY RANGE:$48,000-$52,000

United Way of Metro Chicago brings together business, government, philanthropic, individual, and community leaders to deliver funding and resources while amplifying the expertise of nonprofit organizations across greater Chicago. We help individuals meet their basic needs and work alongside neighborhood partners to address local priorities and create communities where all people can thrive. United, we are building a stronger Chicago region.

The Events & Programs Marketing Specialist is responsible for executing the logistics and details for public facing events and civic programs. As a key project facilitator within the Marketing & Communications team, this role is expected to work cross-functionally with internal teams and external partners and vendors to ensure all events and civic programs are executed on brand, on budget, and meet the pre-determined goals for the event or program.

• Level 1 / Signature Event Logistics:
• Facilitate weekly cross-departmental status meetings leading up to the day-of events.
• Create and update event briefs as needed.
• Build event registrations, manage RSVPs, and track event attendance (via CRM system/registration platform).
• Coordinate and produce all event collateral materials and email communications in partnership with the Manager of Digital Content and Sr. Manager Art Director.
• Coordinate and monitor event timelines, budgets, financial processing, and ensure deadlines are met.
• Work with project leads to identify venues for events and process contracts.
• Plan layout of event space, set menus, and arrange food and beverage service.
• Coordinate details for all event speakers, vendors, and participants.
• Attend level 1 events to ensure seamless execution.
• Close out all event details as required and generate event postmortems.
• Civic Programs Logistics Support
• Secure event space and process all contracts, payments, etc.
• Provide event participants with details ahead of event.
• Work with finance to manage the program budget and ensure program participants are appropriately invoiced.
• Manage all day-of event logistics coordination for cohort and virtual programs
• Donor Network / Giving Society Support
• Meet with project lead to effectively coordinate all marcom support needs.
• Build event registrations and registration surveys, manage RSVPs, track event attendance (via CRM system/registration platform), and upload event information.
• Review and produce mass send emails (invites, reminders, thank you) in partnership with the Digital Content Manager and Sr. Manager Art Director.
• Support with specific logistics leading up to the day of the event: printing nametags, ensuring project lead has all necessary signage, communicate and process needs with larger marcom team, etc.
• Internal Fun & Engagement Committee
• Represent Marcom team on Fun and Engagement committee to support planning and logistics of internal events.
• General Events and Programs Administrative Support
• Manage organizational events calendar
• Set meeting agenda and facilitate cross-departmental events and programs planning meeting
• Provide follow-up on decisions and next steps to planning meeting participants
• Work with IT to ensure monthly events and priority meetings are shared on cafe screens
• Meet with finance team to review…