Grant Officer

General

Job Description:

The Grant Officer oversees a portion of TRP’s grant programs that provide funding to immigrant justice organizations. The Grant Officer will oversee multiple grant programs, taking responsibility for program monitoring, grant compliance, and subgrantee success. The Grant Officer will provide quality technical assistance, training, and guidance to subgrantee partners as it relates to grant compliance and reporting.

• Subgrantee Management: Oversee portfolio of grant programs and subgrantee organizations to support them in meeting their goals and adhering to contract. Monitor goal progress & coordinate with finance to ensure grant expenditure.
• Subgrantee Programmatic Reporting
  :
  Review period subgrantee reports for accuracy and completeness. Request and review revised data from subgrantees as needed. Support in development and ongoing maintenance of reporting systems.
• Subgrantee Vouchers
  :
  Review periodic subgrantee financial vouchers for accuracy and completeness. Request and review revised vouchers and documentation from subgrantees as needed. Support in development and ongoing maintenance of reporting systems.
• Training & Technical Assistance: Provide on-going training and technical assistance to subgrantee partners as it relates to grant compliance and reporting.
• Data & Evaluation
  :
  Ensure subgrantee data is accurate and reporting systems are maintained & reviewed frequently for any errors. Provide on-going program evaluation and progress reports on individual subgrantee goal progress & overall program deliverables.
• Site Visits: Conduct annual site visits for each subgrantee and grant program. Support in development of site visit questionnaire, submission process, review goal progress and required documents. Produce site visit reports for each organization and program; in coordination with supervisor, initiate performance improvement plans as applicable. Support in collection of information and documents for TRP’s government audits.
• Record-Keeping and Organization: Maintain accurate, comprehensive records of all grant-related documentation, including application documents, communications, compliance records, and reporting requirements.
• Copy Editing and Proofreading: Review all grant proposals and reports for accuracy, clarity, and alignment with organizational standards. Ensure high-quality, error-free documentation.

• Additional Responsibilities:
  • Maintain required job skills and core professional competencies;
  • Maintain open and ongoing communication;
  • Attend and participate in required educational programs and staff meetings; and

Perform other duties as assigned.

• Minimum of 3 years of experience working with immigration legal services or immigrant advocacy groups;
• Bilingual in English and Spanish strongly preferred;
• Demonstrated leadership in immigrant justice organizations;
• Knowledge of government grant processes and requirements;
• Strong verbal and interpersonal communication skills, including the ability to listen well, convey thoughts clearly, speak in public, and work effectively as a member of a team;
• Excellent analytical, writing, and organization skills with the ability to work well under pressure, multi-task, and meet established timelines and goals;
• Technical skills in Microsoft Office (Word, Excel, Power Point, Outlook) and proficiency with data systems and government grant reporting;
• Ability to deal effectively and professionally in stressful situation and with a high volume of public and professional inquiries while exhibiting sound judgment and using discretion; and
• Demonstrated ability to build relationships and work effectively with people of diverse social, faith, economic and racial/ethnic backgrounds.