Grants Specialist Job Chicago area,Illinois USA,Non-Profit & Social Impact

Benefits

Company subsidized premiums on Medical, Dental, and Vision Insurance
Up to 12 weeks Paid Parental Leave for eligible employees
Generous Paid Time Off (PTO) and paid holidays
Mission focused work
401k with employer matching
100% company‑paid Life Insurance
100% company‑paid Short‑ and Long‑Term Disability Coverage
Robust Employee Assistance Program
Professional Development awards and opportunities
Flexible Spending Accounts
Free Medical Services at PPIL
Pet Insurance

Role Overview

The Grants Specialist is a critical role in a rapidly‑growing and fast‑paced organization, working collaboratively across departments to ensure organizational effectiveness. This role supports and works in collaboration with PPIL’s Institutional Giving team under the supervision of the Director of Institutional Giving. The position requires strong organizational skills, attention to detail, and the ability to prioritize and multi‑task. Institutional giving is essential to the overall success of the organization;

it is imperative that the person in this role be dedicated to providing the support needed to assist in securing the resources necessary to fulfill the mission of the organization.

Essential Functions

Provide support to institutional giving team in grant writing and grant reporting duties including:

Gathering information from program staff to articulate project goals, activities, outcomes, etc.
Writing/editing compelling and informative letters of intent, grant proposals, and reports for submission, including assembling documentation and budgets
Perform basic data analysis and visualization as necessary for grant reporting

Support the fundraising activities of the institutional giving team by ensuring that grant proposal and reporting timelines are on track and deadlines are met.

Assist in the coordination of site‑visits and donor meetings, including the creation of briefing memos and meeting agendas.

Perform prospect research on current, lapsed, and prospective Institutional and Corporate Giving partners.

Create research briefings to be reviewed with Institutional Giving Team for potential funding opportunities.

Maintain timely and accurate records on current donors and potential donors to support ongoing activity and future fundraising—including plans, tracking, and reporting.

Ensure program staff are up‑to‑date and aware of grant requirements in order to be accountable to funders.

Demonstrate an understanding of and commitment to remaining informed about PPIL protocols, policies, and procedures.

Demonstrate an understanding of and commitment to PPIL core values of access, activism, care, confidentiality, diversity, excellence, integrity, respect, self‑determination, and stewardship; practice these values in relations with internal and external customers.

Other Functions

Provide ongoing support to program and finance staff as it relates to grant administration and organizational policies.

Develop and maintain a basic grants management manual and communicate appropriately with staff concerning policies, procedures, and updates.

Maintain foundations records, grants calendar, and related management platforms utilizing Salesforce, Net Suite, and other online databases.

Coordinate the review, execution, and filing of grant agreements in collaboration with the legal department and executive leadership.

Assist Development Data and Operations Manager in institutional gift processing, entry, and acknowledgement.

Other duties as assigned.

Physical Demands

General office environment, noise level is usually low. Usually working with general office equipment, including computers, phones, and printers. While performing the duties of this job, the employee is regularly required to stand, walk, talk, read, see, and hear; the employee is frequently required to use hands and fingers to type, handle, or feel and reach. The employee is regularly required to sit and must occasionally lift and/or move up to 25 pounds.

Supervisor

Director of Institutional Giving

Status

Full‑time, Salaried, Exempt

Qualifications

2+ years of experience with grants administration and/or compliance (government grant experience) preferred.
Bachelor’s degree or equivalent work…