Associate, Fellows (MF

The Mac Arthur Fellows Program awards unrestricted fellowships to talented individuals who have shown extraordinary originality and dedication in their creative pursuits and a marked capacity for self-direction. The Mac Arthur Fellowship is a  no strings attached  award in support of people, not projects. Each fellowship comes with a stipend of $625,000 to the recipient, paid out in equal quarterly installments over five years.
The Associate is an integral and active part of the Fellows Program. He/She works closely with the Fellows staff to ensure efficient workflow and communications across the Program.

Essential Duties and Responsibilities

• Manage the budgets for Fellows
• Manage contracts and travel for external consultants, including Fellows Program Selectors
• Drafts, edits, and proofs communications for the Fellows Program and Director
• Work with the Director and program staff in coordinating information for the Fellows Selection committee
• Maintain the workflow of information including paperwork for all Fellows to become grantees
• Coordinate orientation materials for Selectors
• Manage logistics for Selectors meetings, including liaising with Meeting Planners
• Process expense reports for Fellows program staff
• Perform background research on the work of nominees across a wide number of fields and curate material by and about nominees for the purposes of Selection Committee review

Other Duties and Responsibilities

• Provide backup for Fellows Program coordinators
• Conduct special projects as requested by program staff
• Perform other duties as assigned

• A bachelor’s degree or related experience; master’s degree in Library or Information Science preferred
• Experience managing budgets
• Strong interpersonal and communication skills
• Willingness to learn Foundation specific programs
• Advanced relational database knowledge and experience with budget software a plus
• Excellent organizational skills
• Well-organized and able to work independently with little direct supervision
• Able to manage and prioritize own time where assignments are routine in nature
• Able to effectively communicate in written and oral format with both internal and external contacts
• Must exercise sound judgment within generally defined practices and policies in selecting methods and techniques of obtaining solutions
• Able to manage numerous tasks/projects and meet tight deadlines
• Must work in harmony with all levels of the organization