Operations and Compliance Manager

Classification:
Exempt

Status:
Regular, Full-Time

Salary: $65,000–$70,000 annually

Role Level: Manager-Level Individual Contributor

Reports To:

Executive Director

Location:

Hybrid — on-site Mondays & Thursdays

Office: 600 W. Cermak Rd, Chicago, IL 60616

Residency:
Chicago Metro Area Required

AMPT:
Advancing Nonprofits is an intermediary organization that provides capacity-building support to small nonprofits on Chicago’s West and South sides to strengthen organizational health and support long-term sustainability. AMPT’s work is grounded in a commitment to advancing racial equity, with a focus on supporting Black and Latine leaders and organizations working to build power, strengthen communities of color, and improve community well-being.

Through this work, AMPT also seeks to help transform philanthropy by addressing systemic racial inequities and modeling anti-racist systems, practices, and processes.

We are a small, nimble team with a strong sense of mission and a deep commitment to building internal systems that reflect our values. We move quickly, hold ourselves to high standards, and believe that strong operational infrastructure is a form of organizational integrity, not just administration.

The Operations and Compliance Manager serves as AMPT’s internal operations and compliance backbone, strengthening the systems, financial practices, vendor coordination, and workflows that support clarity, accountability, and care.

This is a manager-level individual contributor role with no current supervisory responsibilities. It requires strong judgment, discretion, cross-functional coordination, and ownership of internal systems, including work with sensitive financial and personnel-adjacent information.

This role is ideal for someone who thrives in a growing organization, builds practical tools, improves workflows, communicates clearly, and helps teams use systems consistently over time.

• Reconcile monthly financial reports and maintain financial records to provide leadership with accurate, current budget information.
• Review and approve purchase requests and vendor invoices against approved budget line items.
• Track bill payment schedules and ensure all organizational financial obligations are met on time.
• Coordinate financial reconciliation with the external accountant using the CRM and Keela tagging system.
• Prepare monthly financial summaries for the Executive Director and leadership team.
• Handle all sensitive financial, compensation-related, and personnel-adjacent information with discretion.

• Prepare and submit annual 501(c)(3) compliance filings and state charitable registrations, coordinating with legal counsel or the accountant as needed.
• Maintain and renew organizational insurance policies, coordinating with brokers to ensure no coverage lapses.
• Support vendor and service agreement compliance by maintaining documentation, tracking contractual obligations and renewal dates, and supporting contract review processes.
• Prepare annual financial audit documentation and coordinate with the external auditor.
• Maintain a compliance calendar documenting regulatory deadlines and provide leadership with early notice of upcoming requirements.
• Maintain records in alignment with applicable retention policies and regulatory requirements.

• Build out the operations manual, creating documentation that staff can use independently to understand and follow organizational processes.
• Create and update tools, templates, and checklists to standardize workflows and reduce reliance on institutional memory.
• Implement new operational processes by drafting procedures, piloting with staff, and refining based on feedback.
• Support staff adoption of systems through check-ins, reminders, and documentation reviews.
• Maintain digital file systems and shared drives with consistent naming conventions.

• Manage organization-wide internal deadlines through a shared calendar and tracking system.
• Partner with the program team and relevant staff leads to support operational…