Guidance Secretary

About the Role

To provide clerical support to the assigned Building Administrators, faculty and staff.

• Type a variety of material, such as letters, student records, reports, memos, test scores, and work permits/age certification.
• Maintain students’ cumulative folders and files appropriate materials.
• Assist Guidance personnel in distribution of all college test applications and results.
• Select, train, and supervise student aides who deliver appointments and do routine office tasks.
• Perform all duties related to Homebound Instruction.
• Perform the usual office routines and practices associated with a busy, productive and efficiently operating office.
• Type a variety of office related materials.
• Compose memos and short letters.
• Prepare vendor invoices for payment, maintaining an accounting record on all purchase orders and credits.
• Expedite equipment repair of equipment by contracting vendors.
• Develop and maintain the necessary rapport to be able to work effectively with staff and students.
• Organize and maintain all records and materials so that they may be easily and quickly located when required.
• Assist in supervision of Departmental budgets.
• Participate in related training when offered by the district.
• Serve as the agent for the issuance of the Illinois Department of Labor Employment Certificate for students, families and residents of the community.
• Such other office tasks that the District/Building Administrator may find appropriate and acceptable for a clerical support person in that department.

• Education:
  
  High School Diploma or equivalent

• Able to demonstrate mastery in Microsoft Office programs.
• Able to produce a two (2) page letter from a provided copy in a Microsoft Office program.
• Able to format reports from the Skyward (data-mining feature for both canned reports and self-created reports).
• Able to draft a one (1) page letter from a provided topic in five minutes on Microsoft Word processing program.
• Proficient with basic office equipment to include a multi-task telephone, calculators, and copying machines.
• Capable of learning to be proficient in current District Computer Programs:
  Skyward and Student Information System from ISBE.
• Capable of communicating effectively in a pleasant, composed, and cordial manner with faculty & staff, students, parents and the administration.
• Such alternative to the above qualifications as the Board may find appropriate and acceptable.

Term of employment: 10 Months MCU salary classification: B