Maintenance Planner

Description Summary

The Maintenance Planner is responsible for developing, leading, and continuously improving the company’s maintenance planning, preventive maintenance, predictive maintenance, CMMS, and processes across all assigned facilities.

This role ensures maintenance work is planned, scheduled, documented, and executed in a manner that improves equipment reliability, reduces unplanned downtime, supports safe operations, and strengthens long-term asset performance.

The Maintenance Planner is responsible for building and managing structured preventive and predictive maintenance programs. Key responsibilities will include, but not be limited to

• Develop preventive maintenance programs for critical plants, mobile, and support equipment.
• Identify predictive maintenance opportunities, including inspections, condition monitoring, lubrication analysis, vibration checks, and other reliability tools as appropriate.
• Establish maintenance frequencies based on manufacturer recommendations, operating conditions, equipment history, and risk.

The Maintenance Planner is responsible for creating clear job plans, schedules, and maintenance workflows. Key responsibilities will include, but not be limited to:

• Develop job plans for maintenance work, repairs, outages, shutdowns, and projects.
• Define labor, materials, tools, equipment, permits, parts, and safety requirements before work begins.
• Coordinate maintenance schedules with plant operations to minimize disruption.

The Maintenance Planner is responsible for implementing, managing, and improving the company’s Computerized Maintenance Management System (CMMS). Key responsibilities will include, but not be limited to:

• Lead implementation and ongoing management of the CMMS system.
• Build and maintain equipment records, asset data, PM schedules, work orders, parts information, and maintenance history.
• Train maintenance employees, supervisors, managers, and other users on CMMS processes.

The Maintenance Planner is responsible for developing and maintaining asset hierarchies and PM schedules. Key responsibilities will include, but not be limited to:

• Build asset hierarchies for plants, equipment groups, systems, components, and critical assets.
• Establish asset criticality rankings based on safety, production impact, replacement cost, failure risk, and operational importance.
• Develop PM schedules by asset type, usage, condition, manufacturer guidance, and field experience.

The Maintenance Planner is responsible for ensuring maintenance and project activities are performed safely and in compliance with applicable requirements. Key responsibilities will include, but not be limited to:

• Ensure maintenance work is performed in accordance with company safety policies, MSHA, OSHA, and site-specific requirements.
• Incorporate safety planning into job plans, PMs, shutdowns, and contractor work.
• Ensure proper use of PPE, lockout/tagout, guarding, fall protection, hot work, confined space, mobile equipment safety, and other applicable requirements.

The Maintenance Planner is responsible for developing standard processes, performance measures, and reporting tools. Key responsibilities will include, but not be limited to:

• Create Standard Operating Procedures for maintenance planning, work orders, PMs, CMMS use, and contractor coordination.
• Develop maintenance KPIs and reporting processes.
• Track and report key metrics such as PM completion, planned work percentage, downtime, backlog, schedule adherence, maintenance cost, emergency work, and work order aging.

The Maintenance Planner supports the Operations’ Managers on daily maintenance activities. Key responsibilities will include, but not be limited to:

• Assists with daily maintenance priorities across assigned facilities.
• Supports operation’s leaders and maintenance teams to address urgent repairs, planned work, and operational needs.