Office Coordinator

No Relocation Assistance Offered

Job Number #172508 - Rosemont, Illinois, United States

** Who We Are*
* Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name!

Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values-Caring, Inclusive, and Courageous-we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.

The Office Coordinator is a critical role responsible for ensuring seamless day-to-day operations and providing essential administrative and logistical support to the Customer Development team. You will be instrumental in managing office resources, coordinating meetings, handling correspondence, and facilitating key office-related processes. This role requires exceptional organizational skills and a proactive, service-oriented mindset to directly support the team's overall productivity and success.

_This is an on-site position based out of our Rosemont office. The ideal candidate should feel comfortable working from this office Monday through Thursday and supporting a team of 35-40 individuals._

** Responsibilities:*
* + Coordinate on-site and off-site meetings for department

+ Screen and prioritize all correspondence as well as drafts responses

+ Coordinate the use of shared conference rooms and other resources. Manages incoming & outgoing mail & carrier shipments, office supplies and equipment

+ Manages entering/exiting process for New Hires, Transfers, Terminations

+ Assist HR, Training Managers with in-house training

+ Assistance to the team with questions and plans ahead to troubleshoot issues

+ Create an efficient process to disassemble and collect equipment from Terminated/or Transfer employees after HR notification

+ Prepare product sheets, price sheets, wall charts and data;
Support remote organization on as-needed basis

+ Provides ongoing administrative support for the designated team including travel planning, HR assistance, system troubleshooting, and miscellaneous needs

+ Support of the day to day operations

** Basic Qualifications*
* + Bachelor's Degree

+ 5+ years of applicable experience in an administrative or coordination role

+

Demonstrated proficiency in Microsoft Office and Google Suite (i.e, Sheets, Slides, Docs)

** Preferred Qualifications*
* + Exceptional organization skills and strong attention to detail

+ Ability to communicate effectively with all levels within the organization

+ Proven ability to manage competing priorities and time-sensitive tasks effectively

+ Flexible to jump to another project at a moment's notice - recognizes the need for urgency - flexibility/agility

+ Presents a positive, professional, self-confident image and maintains professional work ethics, i.e. confidentiality

** Compensation and Benefits*
* Salary Range $64,000.00 - $87,500.00 USD

Pay is determined based on experience, qualifications, and location. Salaried employees may also be eligible for discretionary bonuses, profit-sharing, and long-term incentives for Executive-level roles.

Benefits:
Salaried employees enjoy a comprehensive benefits package, including medical, dental, vision, basic life insurance, paid parental leave, disability coverage, and participation in the 401(k) retirement plan with company matching contributions subject to eligibility requirements. Additional benefits include a minimum of 15 vacation/PTO days (hourly employees receive a minimum of 120 hours) and 13 paid holidays (vacation days are prorated based on the employee's hire date within the calendar year).

Paid sick leave is adjusted based on role and location in accordance with local laws. Detailed information regarding paid sick leave entitlements will be provided to employees upon hiring and may be subject to adjustments based on changes in legislation or company policies.

** Our Commitment to Inclusion*
* Our journey begins with our people-developing strong talent with diverse backgrounds and perspectives  to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business.

** Equal Opportunity Employer*
* Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Reasonable accommodation during the application process is available for…