Office Coordinator

Office Coordinator

Established in 1806 as a small soap and candle business in New York City, Colgate-Palmolive is now a truly global company with products sold in over 200 countries and territories under such internationally recognized brand names as Colgate, Palmolive, Softsoap, Irish Spring, Protex, Sorriso, Kolynos, elmex, Tom's of Maine, Sanex, Ajax, Axion, Soupline, Haci Sakir, Suavitel, PCA SKIN, EltaMD, Filorga and Hello as well as Hill's Science Diet and Hill's Prescription Diet.

Colgate-Palmolive is a leading consumer products company that serves hundreds of millions of consumers worldwide with brands and products across four core businesses – Oral Care, Personal Care, Home Care and Pet Nutrition. We are committed to offering products that make lives healthier and more enjoyable, and programs that enrich communities around the world. Every day millions of people trust our products to care for themselves and the ones they love.

Our goal is to use our technology to create products that will continue to improve the quality of life for our consumers wherever they live. A career at Colgate-Palmolive is an excellent opportunity if you seek a global experience, constant challenge, and development opportunities in an environment that respects work/life effectiveness.

The Office Coordinator is a critical role responsible for ensuring seamless day-to-day operations and providing essential administrative and logistical support to the Customer Development team. You will be instrumental in managing office resources, coordinating meetings, handling correspondence, and facilitating key office-related processes. This role requires exceptional organizational skills and a proactive, service-oriented mindset to directly support the team's overall productivity and success.

This is an on-site position based out of our Rosemont office. The ideal candidate should feel comfortable working from this office Monday through Thursday and supporting a team of 35-40 individuals.

Responsibilities:

• Coordinate on-site and off-site meetings for department
• Screen and prioritize all correspondence as well as drafts responses
• Coordinate the use of shared conference rooms and other resources.
• Manages incoming & outgoing mail & carrier shipments, office supplies and equipment
• Manages entering/exiting process for New Hires, Transfers, Terminations
• Assist HR, Training Managers with in-house training
• Assistance to the team with questions and plans ahead to troubleshoot issues
• Create an efficient process to disassemble and collect equipment from Terminated/or Transfer employees after HR notification
• Prepare product sheets, price sheets, wall charts and data;
  Support remote organization on as-needed basis
• Provides ongoing administrative support for the designated team including travel planning, HR assistance, system troubleshooting, and miscellaneous needs
• Support of the day to day operations

Basic Qualifications:

• Bachelor's Degree
• 5+ years of applicable experience in an administrative or coordination role
• Demonstrated proficiency in Microsoft Office and Google Suite (i.e, Sheets, Slides, Docs)

Preferred Qualifications:

• Exceptional organization skills and strong attention to detail
• Ability to communicate effectively with all levels within the organization
• Proven ability to manage competing priorities and time-sensitive tasks effectively
• Flexible to jump to another project at a moment's notice – recognizes the need for urgency – flexibility/agility
• Presents a positive, professional, self-confident image and maintains professional work ethics, i.e. confidentiality

Compensation and Benefits:

Salary Range $64,000.00 - $87,500.00 USD Pay is determined based on experience, qualifications, and location. Salaried employees may also be eligible for discretionary bonuses, profit-sharing, and long-term incentives for Executive-level roles. Benefits:
Salaried employees enjoy a comprehensive benefits package, including medical, dental, vision, basic life insurance, paid parental leave, disability coverage, and participation in the 401(k) retirement plan with company matching contributions subject to eligibility requirements. Additional benefits include a minimum…